Department Leadership & Supervisor Support
● Supervisory Backup: Assume operational leadership and decision-making authority for the AP department during the supervisor’s absence.
● Payment Quality Control: Review and perform preliminary sign-off on check runs, ACH batches, and wire transfers prior to final supervisor release.
● Workflow Delegation: Monitor team intake queues, distribute daily tasks, and reallocate workloads among staff to meet deadlines.
● Audit Readiness: Gather invoice samples, approval histories, and payment trails to support internal and external financial audits.
Advanced Processing & Exception Management
● Complex Transaction Handling: Process high-dollar, sensitive, or multi-departmental corporate invoices requiring advanced general ledger coding.
● Three-Way Match Resolution: Troubleshoot and resolve severe purchase order, pricing, and receiving variances by partnering with procurement teams.
● Expense Management Oversight: Review corporate card programs and employee travel expense submissions to ensure adherence to company travel policy.
Month-End Close & Regulatory Compliance
● Month-End Coordination: Enforce cutoff deadlines for the processing staff and ensure all monthly liabilities are recorded.
● Accrual Preparation: Calculate and draft month-end expense accruals and unvouchered receipt schedules for general ledger posting.
● Tax Compliance (1099s): Maintain tax classification records, review W-9 compliance, and lead the preparation of annual IRS Form 1099 filings.
● Internal Fraud Controls: Audit modifications to the master vendor database, verified banking change records, and maintain separation of duties.
Training & Process Improvement
● Onboarding & Training: Train incoming AP staff on ERP software, internal workflows, and corporate accounting policies.
● Documentation Maintenance: Author, update, and organize the department’s Standard Operating Procedures (SOPs) manual.
● Performance Tracking: Compile monthly processing metrics, error rates, and key performance indicators (KPIs) for supervisor review.
Europcar Mobility Group
Europcar Mobility Group is a global mobility player, with 75 years of mobility services expertise and a leading position in Europe. “We help to change the way you move” is what we stand for and brings us together.
We offer to individuals and businesses a wide range of car and van rental services, be it for a few hours, a few days, a week, a month or more, on-demand or on subscription, relying on a fleet of more than 250.000 vehicles, equipped with the latest engines including an increasing share of electric vehicles.
Our brands address differentiated needs, use cases and expectations: Europcar® - a global leader of car rental and light commercial vehicle rental, with a premium positioning, Goldcar® - a frontrunner at providing low-cost car rental services in Europe, and Fox-Rent-A-Car®, one of the main players in the car rental market in the US, with a "value for money" positioning.
Customers’ satisfaction is at the heart of the Group’s ambition and that of our more than 8,000 employees, everywhere we deliver our mobility solutions, thanks to a strong network in over 130 countries.
More info at: www.europcar-mobility-group.com
Europcar Mobility Group is a global mobility player, with 75 years of mobility services expertise and a leading position in Europe.
“We help to change the way you move” is what we stand for and brings us together. More than ever, we're committed to delivering simple, seamless, innovative solutions that make mobility easy, enjoyable and increasingly eco-friendly.
To do this, we offer to individuals and businesses a wide range of car and van rental services, be it for a few hours, a few days, a week, a month or more, on-demand or on subscription, relying on a fleet of more than 250.000 vehicles, equipped with the latest engines including an increasing share of electric vehicles.
Our brands address differentiated needs, use cases and expectations: Europcar® - a global leader of car rental and light commercial vehicle rental, Goldcar® - a frontrunner at providing low-cost car rental services in Europe, and Fox Rent A Car®, one of the main players in the car rental market in the US, with a "value for money" positioning. The Group also operates the "myEuropcar" platform for vehicle subscription, and "Europcar on Demand", a roundtrip car-sharing service present in key cities in Europe.
Customers’ satisfaction is at the heart of the Group’s ambition and that of our more than 8,000 employees, everywhere we deliver our mobility solutions, thanks to a strong network in over 130 countries (including 16 wholly owned subsidiaries completed by franchisees and alliance partners).
