Job Description

 The Opportunity: Accounts Payable Specialist 💎
Send resumes to: Hayley.christina@capstonesp.com
 
Our distinguished and highly respected law firm client is seeking a meticulous, dependable, and detail-oriented Accounts Payable Specialist to join its finance team. This is an excellent opportunity for a polished accounting professional who thrives in a fast-paced, deadline-driven environment and takes pride in maintaining financial accuracy, operational efficiency, and strong vendor relationships.
This is a fantastic opportunity to join a prestigious law firm that values excellence, professionalism, and operational precision. The firm offers a collaborative environment where finance professionals play a vital role in supporting the organization’s continued success. If you are an organized and detail-driven accounting professional looking to bring your expertise to a sophisticated and fast-paced legal environment, this could be an outstanding next step in your career.
The ideal candidate will bring a solid background in accounts payable operations, invoice processing, payment execution, reconciliations, and financial recordkeeping, along with a proactive mindset and the ability to manage multiple priorities with precision and professionalism. This role is ideal for someone who enjoys working behind the scenes to support the financial health of a sophisticated organization while contributing to a collaborative and high-performing team environment.
Key Responsibilities 

• Process, review, and verify vendor invoices for accuracy, proper coding, approvals, and compliance with firm policies
• Execute timely payments through various payment methods, including checks, ACH, wire transfers, and other approved disbursement channels
• Maintain accurate accounts payable records and ensure all supporting documentation is properly organized and retained
• Manage vendor accounts, respond to inquiries, and resolve invoice discrepancies in a timely and professional manner
• Reconcile financial discrepancies and investigate payment variances as needed
• Assist with banking transactions and cash receipt processing, ensuring proper posting and documentation
• Perform account reconciliations and support ongoing financial accuracy across payables and related accounts
• Provide support during month-end close, including preparing reports, reconciling balances, and assisting with related accounting functions
• Monitor payment deadlines and ensure prompt and accurate payment execution to maintain strong vendor relationships
• Collaborate with internal departments to resolve billing questions, obtain approvals, and support smooth financial workflows

Required Qualifications

• Associate’s degree in Accounting, Finance, or a related field preferred; 5+ years of equivalent accounts payable experience 
• Strong background in accounts payable, invoice processing, reconciliations, and payment execution
• Experience handling banking transactions, cash receipts, and vendor account management
• Proficiency in Microsoft Excel and Microsoft Word
• Exceptional attention to detail with a high level of accuracy in financial data entry and reporting
• Strong organizational and time management skills with the ability to effectively manage multiple priorities in a fast-paced environment
• Excellent problem-solving skills and the ability to identify and resolve discrepancies efficiently
• Dependable work ethic with a proactive, team-oriented, and professional approach