Job Description

Accounts Payable Specialist

Help us enhance performance and operational decision-making throughout the company by ensuring our accounting and financials are timely and accurate.

What’s in it for you?

• Competitive, salary-based pay structure plus bonuses.
• Base salary range of $60,000-$65,000, DOE.
• Get paid weekly! Every Friday is payday!
• Medical premiums including dental, vision and life insurance for you AND your family.
• Company Matched 401K.
• Paid holidays in addition to accrued Sick & Vacation time.
• Ongoing developmental training to further your accounting career.

Responsibilities

• Process and manage vendor invoices for HVAC, plumbing, electrical, and other operational expenses.
• Review invoices for accuracy, approvals, coding, and supporting documentation.
• Ensure timely and accurate payment of invoices in accordance with company policies and payment terms.
• Maintain organized records of invoices, purchase orders, receipts, and payment history.
• Communicate with vendors regarding payment status, discrepancies, and account inquiries.
• Reconcile vendor statements and resolve billing issues or discrepancies.
• Coordinate with operations, warehouse, purchasing, and management teams regarding materials and job-related expenses.
• Assist with tracking job costs, inventory expenses, and departmental spending.
• Process employee reimbursements and company credit card reconciliations.
• Maintain accurate data entry within accounting and service management systems.
• Support month-end closing processes and reporting as needed.
• Ensure compliance with company financial procedures and internal controls.
• Assist with improving AP processes and maintaining efficient workflows.
• Maintain professionalism and confidentiality with all financial information.
• Other job duties as assigned.

Requirements

• Highly organized and process driven with exceptional follow-through abilities.
• In-depth understanding of debit and credit accounting processes.
• Thorough attention to detail with on time delivery.
• Highly motivated, and flexible.
• Proficient with Microsoft Office, specifically Excel.
• Excellent understanding of accounting rules & procedures.
• Focused, determined, and excited to solve problems and come up with solutions.