Job Description

JOB DATA

JOB TITLE:AP Specialist

DATE:

BUSINESS UNIT and/or DEPARTMENT: PremiStar North / Legacy

SALARY GRADE(compensation team to determine)Overtime Eligibility(compensation will determine)

Reports To: BU Controller

Direct Reports: NA

The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing and posting of payments received and preparing deposits for processing The AP specialist plays a key role in supporting the company’s financial operations.

RESPONSIBILITIES:

• Process and verify a high volume of invoices daily (100+), ensuring proper documentation, coding, and approvals prior to payment.

• Route construction invoices to project managers and service invoices to the service department for timely approval.

• Maintain accuracy and compliance in all A/P data entry, correcting discrepancies and ensuring proper general ledger coding.

• Review vendor reports and select appropriate vendors to meet budget requirements for weekly check runs.

• Perform weekly check runs, post ACH payments, and transmit payments to the bank.

• Print, obtain signatures, and distribute checks as required.

• Post recurring expenses such as insurance, leases, and utilities.

• Approve weekly checks within the bank platform and maintain payment documentation.

• Respond promptly to vendor inquiries via phone and email regarding payment status.

• Set up new vendors in the system, ensuring all W-9s and certificates of insurance (COIs) are collected and current.

• Complete vendor credit applications and process employee reimbursements.

• Review vendor statements to ensure all invoices are entered and paid accurately.

• Serve as a liaison between corporate and branch accounts payable departments.

• Maintain and organize A/P reports, spreadsheets, and files for audits and internal reviews.

• Assist with monthly closings, account analysis, and other financial reporting as needed.

• Provide invoice copies and documentation to project managers, service departments, and vendors as requested.

MINIMUM AND/OR PREFERRED QUALIFICATIONS:

EDUCATION

• High School Diploma or GED equivalent

• Associate degree or higher in Accounting or Finance is a plus

EXPERIENCE

• 3 or more years of Accounts Payable experience is preferred

CERTIFICATES, LICENSES, REGISTRATIONS

• NA

SKILL REQUIREMENTS

• Strong attention to detail and accuracy in data entry and documentation.

• Ability to multitask in a fast-paced environment.

• Strong communication and organization skills.

• Knowledge of general accounting principles and vendor management.

• Proficient in Microsoft Office.

PHYSICAL DEMANDS

• This is a primarily sedentary role that often involves prolonged periods of sitting while using a computer and office equipment.

• Reachingforsupplies, documents, and equipment above or below shoulder level may be required.

• Lifting objects up to 50 pounds may be required.

WORK ENVIRONMENT:

This job operates in an office environment. This is a primarily sedentary role that often involves prolonged periods of sitting while using a computer and office equipmentReaching supplies documents, and equipment above or below shoulder level may be required.

REASONABLE ACCOMODATION:

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employees understand the above job description and agree to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employees understand the Company reserves the right to delegate, remove, expand or change all responsibilities. Employees acknowledge that he/she can fulfill the above duties with or without reasonable accommodation.