Job Description

Job Location: Palm Beach Atlantic University - West Palm Beach - West Palm Beach, FL 33401
Position Type: Full TimeEducation
Level: Post High School Training Required
Job Category: AccountingSUMMARY
In support of the university’s mission and objectives, the Accounts Payable Specialist administers the accounts payable activities for the university.
Accounts Payable
- Enters invoices and matches them to purchase orders.
- Confirms vendor information on invoices agrees with vendor record.
- Generates and distributes checks as part of the weekly check run.
- Processes ACH payments as needed.
- Prepares and submits Positive Pay files to the bank.
- Voids checks as needed.
- Maintains organized files of paid invoices.
- Maintains recurring payment list and ensures recurring payments are made timely.
- Generates emergency checks as needed.
- Establishes and maintains strong relationships with other departments.
- Assists with annual financial statement audit.
Reimbursement Processing
- Ensures accuracy and completeness of reimbursement requests as final reviewer.
- Ensures timely approval or denial of reimbursement requests

QualificationsEDUCATION
Post high school training required; Bachelor's degree preferred, or equivalent experience
EXPERIENCE
1+ years of accounting experience.
ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)
- Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
- Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
- Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
- Adaptable/Flexibility – Ability to change or adjust to change.
- Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
- Business & Financial/Budget Acumen – Demonstrates knowledge and understanding of financial concepts, accounting, marketing and organizational functions.
- Confidentiality – Maintains the necessary confidentiality and discretion required for the position
- Continuous Improvement – Implement or brainstorm ways to optimize a process.
- Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
- Self-development – Grow one’s self-awareness, abilities, skills, and/or talent.
- Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.
- Technology – Strong aptitude to learn new technologies as department processes evolve.
ADDITIONAL REQUIREMENTS
- Ability to sit for prolonged periods of time.