Job Description

ESSENTIAL FUNCTIONS

• Process all company purchases for payment
• Verify that Purchase Order procedures are followed, goods have been received and vendor's invoices match the terms of the purchase order
• Input invoices as needed into the company's automated payable system
• Payment of invoices requires the individual to match all the proper documentation to the check issued by the payable system
• Process payments to vendors
• Ensure that all sales and use taxes are paid properly
• Capture all discounts on invoices
• Reconcile vendor statements

ADDITIONAL FUNCTIONS

· Process all incoming and outgoing mail

· Send out W-9 and or resale certificates

· Process new vendor setup requests

· Ensure 1099 compliance and assist with 1099 at year-end

· Assist employees with issues on invoices and PCRD including GL Coding questions

· Respond to vendor inquiries regarding invoices and payments

· Help maintain accounting controls and processes

QUALIFICATIONS/KNOWLEDGE/SKILL/ABILITY

· High school graduate or equivalent

· Minimum of 2 years accounts payable experience using an automated payable system

· Solid understanding of accounts payable procedures and responsibilities

· Ability to analyze information contained in the payable documentation

· Basic understanding of accounting principles

· Able to maintain accounts payable files and solve discrepancies with vendors and company personnel

· Basic typing skills and understanding of Excel and Word

· Ability to operate a 10-key calculator by touch

· Detailed oriented and able to manage multiple tasks

· Strong customer service skills

PHYSICAL/ENVIRONMENTAL REQUIREMENTS

· Use of various office equipment such as computer terminal, personal computer, telephone, calculator, copier, and automated mail machine.

· Office environment requires professional dress and appearance.

· Sit 6-8 hours

· Use hand for fine manipulation

· Walk/Stand 0-2 hours.

· Lifting up to 25 pounds on an occasional basis.