Job Description

Posting number: 10901- HR

Department: 1502 - Finance - Accounts

Division: 150202 - General Accounting

Job classification: Project Specialist

Posting type: Open

Categories: Accounting and Finance

Examples of duties

Under administrative direction, is responsible for assisting with duties related to completion of projects, programs, or initiatives for a City division or department. Serves as the specialist to the supervisor or manager of projects, programs or initiatives. Provide administrative support, schedule meetings and ensure deadlines are met. Assist in creating schedules, timelines, and maintain project budgets. Provides reports, presentations, communications and correspondence as required. Performs other related duties as required.

Qualifications

High School Diploma or GED required. Associate or Bachelor's Degree from an accredited two year or four-year college or university in Business or Public Administration, Social Sciences, or closely related field preferred. One year of full-time paid experience in government or private industry required. Substitution: Completion of a fellowship program, apprentice program, or other similar program; OR completion of a certification program, i.e., Project Management, Human Resources, etc. Must be able to lift and carry thirty (30) pounds. Valid State of Ohio Driver's License or State-issued identification card. Must be proficient utilizing all Microsoft Office products.

Supplemental information

Duties and Responsibilities

• Perform encumbrance The AP Project Specialist-is responsible-for reviewing, processing, and reconciling financial-transactions related to-the decertification of-funds, contract retainage-releases,?and accounts payable-payment requests. This-position ensures compliance-with procurement policies, financial procedures,?and applicable legislation-while maintaining the-accuracy and-integrity-of financial records.
  
• Encumbrance and-pre-encumbrance decertification-of funds by-reviewing and reconciling-financial transactions.
• Analyze transactions to-ensure balances are-accurate and identify-discrepancies requiring-corrective action.
• Process requests for-the release of-contract retainage by-reviewing submitted documentation-for completeness and-compliance with established-requirements.
• Verify the accuracy-of retainage calculations-and ensure all-supporting documentation-is appropriate before-processing.
• Review accounts payable-payment requests for-accuracy, completeness,?and compliance with-procurement policies and-financial procedures.
• Ensure financial-transactions adhere to-applicable laws, regulations, and organizational policies.
• Collaborate with procurement, finance, and-city-wide staff to resolve-issues and facilitate-timely payment processing.
• Maintain accurate records-and documentation of-all reviews, approvals, and financial transactions.

Required Knowledge, Skills,?and Abilities

• Strong analytical and-problem-solving skills-with the ability-toidentifyand-resolve financial discrepancies.
• Knowledge of procurement-principles, policies, and-procedures.
• Ability to understand-and connect financial,?procurement, legislative, and accounts payable-processes.
• Excellent attention to-detail and a-high degree-of accuracy when-reviewing financial documents-and calculations.
• Strong organizational and-time-management skills-with the ability-to manage multiple-priorities and meet-deadlines.
• Effective written and-verbal communication skills-and the ability-to work collaboratively-across departments.
• Proficiencywith financial-systems and standard-business software-applications-is preferred

Education and Qualifications

Required:

• Associate degree?(two-year degree) from-an accredited college-or university

Preferred:

• Bachelor's degree (four-year degree) from-an accredited college-or university.
• Coursework or a-degree with an-emphasis in mathematics, science, accounting, finance, business-administration, or a-related analytical field-is highly desirable.
• Experience in procurement, accounts payable, governmental-finance, or financial-reconciliation is preferred.

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.