Job Description

About this Role

Join our Accounts Payable team as a skilled finance specialist, where you'll play a key role in ensuring efficient, accurate, and timely processing of payments and vendor relations. This hybrid position offers flexibility to work both in-office and remotely, supporting First Bank's commitment to operational excellence and strong vendor partnerships.

In this Role You Will

• Ensure Accurate and Timely Vendor Payments: Process daily vendor invoices and payment batches using the COUPA accounts payable system, maintaining precision and meeting deadlines across multiple payment channels.
• Drive Audit-Ready Procurement Operations: Collaborate with the Vendor Management team to support clean audits and streamline procurement processes for compliance and efficiency.
• Optimize Real Estate Spend: Handle landlord rent and CAM payments, conducting spend analysis to identify cost-saving opportunities.
• Maintain Reliable Financial Records: Oversee accounts payable and expense reimbursement systems, ensuring records are complete, organized, and audit-ready.
• Deliver Actionable Financial Insights: Perform daily and monthly account reconciliations and generate reports that inform decision-making and promote organizational effectiveness.
• Resolve Vendor Inquiries Promptly: Monitor the Accounts Payable inbox, research and resolve vendor questions, and facilitate communication to maintain strong partnerships.
• Support Regulatory Compliance: Review 1099 reports for accuracy and compliance with regulatory standards.
• Enhance Operational Efficiency: Promote digital engagement with vendors, drive portal adoption, and increase e-invoicing rates.
• Facilitate Onboarding: Set up new employees in accounts payable and expense reimbursement systems, ensuring smooth transitions.
• Execute Special Projects: Complete ad hoc analyses, reports, and special projects as assigned to support department goals.

Qualifications, Competencies and Skills

• Proficient knowledge of accounts payable processing
• Associates degree in accounting or finance preferred
• Minimum of 2-3 years related accounts payable experience required
• Preferred software experience: Coupa, PeopleSoft AP, Chrome River, Visual Lease
• Proficiency in Excel
• Adaptable and dynamic in a progressive, changing environment
• Strong technical, analytical, and recordkeeping skills
• Creative thinker with a positive, proactive attitude
• Able to work independently and collaboratively within a team
• Excellent time management, organization, and communication skills