Job Description

Roles and Responsibilities

The Accounts Payable Officer is responsible for maintaining accurate financial records through efficient invoice processing. Key duties include:

• Processing incoming supplier invoices and subcontractor payment schedules using the registry system.
• Performing accurate data entry of invoices and payment schedules, including supplier/subcontractor details, amounts, dates, and account codes.
• Verifying invoice information against purchase orders and receipts for accuracy.
• Identifying and flagging discrepancies, collaborating with the team to resolve invoice issues.
• Maintaining an organized digital filing system for financial documentation.
• Supporting month-end and year-end financial closing processes.
• Assisting in the implementation and transition to OCR technology for invoice processing.
• Contributing to the improvement of accounts payable workflows and procedures.

Qualifications & Experience Required:

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 2 years of experience in accounts payable or a similar financial processing role.
• Experience in processing supplier invoices and subcontractor payment schedules preferred.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational skills and ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite, particularly Excel.

Preferred:

• Experience with Jobpac ERP system is highly regarded.
• Previous experience with data validation and OCR tools or similar automated document processing systems.
• Understanding of accounts payable best practices and financial controls.

Skills & Attributes

• Strong numerical skills with a high level of accuracy.
• Excellent communication skills in English, both written and verbal.
• Ability to work independently while contributing to team goals.
• A problem-solving mindset with a willingness to learn new technologies.
• Comfortable adapting to changing processes as new systems are implemented.
• Ability to maintain confidentiality when handling financial information.
• Strong time management skills with a commitment to meeting deadlines.

Shore Xtra Perks

• Attendance Bonus – Earn up to ₱5,000 every pay run for perfect attendance
• Fixed Weekends Off (Saturday & Sunday) for work-life balance
• Unlimited Barista Coffee during shifts
• Free Parking & Shuttle Service
• Premium Game Lounge for relaxation and recreation
• Social Passion Clubs (Photography, Dance, Fitness, Book, Music)
• Monthly Team Events with prizes and rewards
• Referral Incentives for successful candidate referrals
• Statutory Benefits: Maternity, Paternity, Solo Parent Leave, Magna Carta for Women, OT Pay, and Premium Pays
• Employee referral incentives (Bronze)