Job Description

Company Profile

Our client is a network of locally owned firms focused on fueling ambitious business owners. Each firm within the network values local ownership, local clients, and a local team. By sharing resources and expertise, they tackle challenges more effectively and continuously innovate, delivering value to every client.

This is a great opportunity for an Accounts Payable Officer to join a company that promotes collaboration, innovation, and career development within a dynamic and supportive environment.

The Accounts Payable Officer is responsible for the accurate and efficient processing of accounts payable and completion of bank reconciliations across the company.

This role plays a key part in maintaining strong financial controls, managing supplier relationships, and ensuring accurate cash flow and financial reporting. Working closely with the Finance Manager and broader finance team, the Accounts Payable Officer ensures invoices, payments, and reconciliations are processed accurately and in a timely manner while maintaining organized financial records across multiple entities.

Duties and Responsibilities:

Accounts Payable

• Process supplier invoices accurately, efficiently, and in line with delegated authority and approval requirements.
• Match invoices to approvals where required and ensure correct coding to the general ledger.
• Maintain accurate and up-to-date accounts payable ledgers across multiple entities.
• Prepare and process regular payment runs in accordance with agreed schedules and approval processes.
• Manage supplier setup and maintenance, ensuring correct details and compliance with internal controls.
• Respond to supplier queries professionally and promptly, resolving issues and discrepancies efficiently.
• Reconcile supplier statements and follow up outstanding items to ensure balances are accurate and current.

Banking & Reconciliations

• Complete regular bank reconciliations in Xero for all relevant bank accounts.
• Investigate, resolve, or escalate reconciling items and discrepancies in a timely manner.
• Support accurate and timely cash position reporting by ensuring banking transactions are complete and correct.
• Assist with monitoring outgoing payments to ensure accuracy and appropriate authorisation.

Finance Support

• Support the Finance Manager with transactional finance tasks and inputs into reporting as required.
• Maintain clean, accurate, and well-documented financial records across group entities.
• Assist with month-end processes related to accounts payable and banking.
• Contribute to the continuous improvement of accounts payable and finance processes.
• Support audit, compliance, and internal review requirements by providing clear and complete documentation.

Requirements

• Minimum of 3 years of related experience in Accounts Payable.
• Candidates with experience supporting New Zealand consulting or accounting firms are highly preferred; candidates with Australian support experience will also be considered.
• Proficiency in Xero is required.
• Experience with Hubdoc is preferred but not required.

Job Type: Direct Employment

Employment Type: Full-time

Location: Remote

Work Schedule: Monday to Friday 7:00 AM - 3:00 PM (Philippine Time)

Industry: Accounting Services