Job Description

Roles and Responsibilities:

• Keep track of all incoming invoices, and match with Proof of Delivery (POD) and Transport Order (TO)
• Book invoices against file numbers and compare with budgeted costs available (match)
• Book advance invoices against file numbers through total budget split to match invoice.
• Reconcile vendor SOA to ensure completeness of invoice booking.
• Manage disputes with local Mauritius Office.
• Manage assigned tickets / emails diligently and within SLA of 48 hours.
• Create purchase orders for goods and services based on requisitions and following company guidelines.
• Manage the Invoice booking process, ensuring accuracy and completeness of Invoice.
• Process invoices for payment, ensuring accuracy and adherence to vendor contracts.
• Research and resolve discrepancies in invoices.
• Maintain vendor master data and ensure its accuracy.
• Communicate effectively with internal teams (purchasing, accounts payable) and external vendors to resolve issues and ensure smooth processing.
• Prepare reports on P2P activities.
• Reconcile vendor Statement of Account (SOA) ensuring accuracy and timeliness.
• Stay up to date on company procurement policies and procedures.

Skills & Qualifications:

• Bachelor of Commerce (BCOM) degree mandatory
• 1 to 2 years of relevant experience in purchase order creation, invoice processing, Vendor SOA or a related field.
• Strong analytical and problem-solving skills
• Excellent attention to detail and accuracy
• Proficiency in MS Office Suite (Excel, Word) and Enterprise Resource Planning (ERP) systems (mention specific ERP used by your company if applicable)
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills