Job Description

GENERAL SUMMARY OF DUTIES:

The Accounts Payable Manager is responsible for managing and coordinating all aspects of the accounts payable and finance functions. This role ensures the timely and accurate processing of vendor invoices, payment of obligations, and maintenance of accurate financial records and control reports. The AP Manager leads and supervises subordinate staff, maintains compliance with internal controls and accounting policies, and continuously identifies and implements process improvements. The position emphasizes effective resolution management, internal and external customer relationship management, and ensures adherence to corporate policies and applicable regulations.

REQUIREMENTS:

• Bachelor’s degree (B.A.) or equivalent preferred.
• A minimum of 5 years of experience in accounts payable, with at least 2 years in a supervisory capacity.
• Experience with accounting is highly preferred.
• Strong knowledge of accounts payable processes, internal controls, and regulatory compliance.
• Proficiency in AP software and systems; experience with Meditech and expert Microsoft Excel.
• Effective leadership and staff management skills, with the ability to motivate and develop a team.
• Exceptional problem-solving skills, deadline-driven, attention to detail, and organizational abilities.
• Strong interpersonal and communication skills for effective collaboration with cross-functional teams and vendors.

ESSENTIAL FUNCTIONS:

• True first level manager that oversees all accounts payable operations within their respective scope of responsibility, ensuring timely and accurate processing of vendor invoices and employee reimbursements.
• Responsible for procedures and internal controls for accounts payable operations to ensure compliance with standards and regulatory requirements.
• Supervise, mentor, and evaluate the performance of accounts payable staff, providing direction and fostering professional development.
• Collaborate with internal teams, including procurement and finance, to resolve payment and vendor-related issues promptly.
• Oversee timely vendor setup, ensuring accuracy and adherence to national guidelines such as W9’s,1099’s, and escheatment.
• Develop and maintain user guides and training materials for facility personnel regarding accounts payable processes.
• Analyze and review accounting reports and AP registers to identify trends, inefficiencies, and opportunities for cost savings.
• Maintain strong relationships with internal and external stakeholders, provide excellent customer service and foster effective communication channels.
• Ensure compliance with accounting policies, regulatory standards and requirements for the exempt status of the role.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.
• The employee must be able to lift and/or carry 15 pounds on an occasional basis and be able to push/pull 5 pounds on an occasional basis.
• The employee must be able to stand and/or walk at least five hours per day

WORK ENVIRONMENT:

• Normal busy office environment with much email work. Possible long hours as needed. The description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.