We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.
We invite you to explore the position below and to submit your application to join our team!
The Accounts Payable Manager is responsible for managing the firm’s accounts payable function, including the timely and accurate processing of vendor invoices, expense reimbursements, and related disbursements, and ensures compliance with applicable legal and regulatory requirements while supporting efficient operations and strong vendor relationships.
The Accounts Payable Manager leads the AP team, collaborating with internal stakeholders across Finance, Procurement, HR, and Office Administration, and partners with practice group and business services leadership to address payment-related needs and complex situations.
Essential Duties and Responsibilities:
Oversee the full accounts payable cycle, including invoice intake, coding, approval workflow, payment processing, and vendor maintenance.
Ensure invoices are processed accurately and on time, in accordance with firm policies, contractual terms, and budget guidelines.
Monitor AP aging, cash requirements, and payment runs and address any related issues as they arise; coordinate disbursement schedules (e.g., ACH, wire, checks).
Maintain accurate vendor records, W-9/W-8 collection, and 1099 reporting for the firm.
Oversee employee expense report review and reimbursement, ensuring compliance with firm travel & expense policies and client-related billing requirements.
Ensure appropriate coding of costs to matters and proper capture of billable/non-billable expenses.
Maintain a strong understanding of law firm financial structures (e.g., partner distributions, cost recoveries, client cost advances) and how AP impacts profitability and reporting.
Establish, document, and enforce AP policies and procedures, including segregation of duties, delegated authority, and approval thresholds.
Ensure compliance with internal controls, firm policies, ethical obligations, and relevant legal/regulatory requirements.
Support internal and external audits by preparing schedules, responding to inquiries, and ensuring appropriate documentation and reconciliations.
Monitor and mitigate risks related to fraud, duplicate payments, and vendor data integrity.
Supervise, mentor, and develop the accounts payable team; provide ongoing training, coaching, and performance feedback.
Foster a service-oriented, solution-focused culture that balances control and compliance with responsiveness to attorneys and business professionals.
Collaborate with other Finance leaders (e.g., Billing, General Ledger, Payroll, Pricing) and operational leadership (e.g., Office Administrators, HR, IT, Procurement) to support firm initiatives.
Assist with budgeting and forecasting related to vendor spend and AP-related cash flow.
Proactively identifies issues, researches root causes, and recommends practical solutions.
Maintain strict confidentiality of firm and client information.
Knowledge, Skills, and Abilities:
Strong leadership and team management skills, with the ability to coach, develop, and motivate teams in high-volume, deadline-driven environments.
Skilled in reconciling vendor statements and managing dispute resolution.
Skilled in preventing and recovering duplicate payments.
Proficient in accounts payable aging analysis and portfolio management.
Ability to maintain a high degree of accuracy and thoroughness in reviewing payments, coding, and documentation.
Meticulous attention to detail with strong analytical and problem-solving abilities.
High level of integrity and professionalism.
Strong commitment to client service, ethical conduct, and firm values.
Exceptional written and verbal communication skills.
Exceptional client service with strong interpersonal skills.
Strong organizational, time management, and prioritization skills, with proven ability to perform under pressure and balance multiple competing priorities and deadlines.
Ability to self-manage and work effectively in a remote, hybrid, and in-office environments.
Ability to work independently and collaboratively as part of a team to support consistent, efficient workflows.
Proficient in Microsoft Office, with advanced expertise in Excel.
Education and/or Experience:
Bachelor's degree in business administration, accounting, finance, or related field; or a combination of education, training, and experience that demonstrates the ability to perform the essential duties of the position.
Minimum five (5) years of accounting experience.
Minimum three (5) years of leadership experience.
Experience in Emburse and/or Aderant beneficial.
The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com
Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.
Hiring Salary Range:
$135,000.00 - $155,000.00
Troutman Pepper Locke LLP helps clients solve complex legal challenges and achieve their business goals in an ever-changing global economy. With more than 1,600 attorneys in 30+ offices, the firm serves clients in all major industry sectors, with particular depth in energy, financial services, health care and life sciences, insurance and reinsurance, private equity, and real estate. Learn more at troutman.com. Attorney advertising. #troutmanpepperlocke #TPL
