Job Description

Job Location: Irving, TX 75038
Position Type: Full TimeEducation
Level: 4 Year Degree
Travel Percentage: None
Job Shift: Day
Job Category: AccountingWho WE are:
RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.
Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!
Job

Summary:
The Accounts Payable (AP) Manager will plan and direct all accounts payable activities of the company.

Essential Duties & Responsibilities:
- Manage AP process from invoice receipt to issuance of payment via AvidXchange and NetSuite
- Oversee preparation of weekly AP aging reports
- Evaluate and oversee implementation of new AP systems and/or processes as needed
- Responsible for ensuring timely payments and issuing manual payments as needed
- Mentor and train accounts payable associates
- Establish internal controls and guidelines for accounts payable transactions
- Manage annual 1099 filing process
- Research and troubleshoot any invoicing or payment issues
- Identify and implement areas of improvement or automation opportunities
- Present recommendations to management on short- and long-term objectives and policies
- Other duties as assigned or required to meet the business needs

QualificationsKnowledge, Skills & Abilities:
- Strong knowledge of efficient AP processes and the ability to execute process improvements when needed
- Applying logical thought processes and organizing resources in order to solve issues and meet commitments
- Making decisions and seizing opportunities in the context of business objectives
- Partnering effectively with others in order to achieve results
- Satisfying internal and external customer expectations and developing customer partnerships
- Proficiency with electronic communications including e-mail and text as well as standard office applications (i.e., Microsoft Office Suite)
- Attention to detail and strong problem-solving skills

Required Education and

Experience:
- Bachelor’s degree in Accounting or Business Administration.
- 8 years or more of related experience, including at least 2 years of management experience.

Preferred Education and

Experience:
- 5 years or more of professional office experience, preferably within a fast-paced accounting department.
- 5 years or more of billing experience.
- 5 years or more experience with Microsoft Office, Adobe, and QuickBooks or other accounting software.
- Previous billing experience using multiple job codes and data assembly from multiple sources.
- Prior experience with AvidXchange, Expensify and/or Concur or similar systems a plus

Supervisory Responsibilities
- Manages the accounts payable staff who are responsible for invoice and payment processing, as well as check deposits.
- Recruits and hires staff and conducts performance evaluations.
- Coordinates training programs for new staff and identifies training needs for current staff.
Internal Relationships
- Communicate with operations teams to ensure expenses are properly recorded and coded in the general ledger and payments issued timely
External Relationships
- Effectively communicate with vendors

Work Environment
- The role is a hybrid position with 2-3 days in office each week.  The work is in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
- This is largely a sedentary role; however, some filing may be required. This would require the ability to lift files, open file cabinets and bend or stand as necessary.
Travel
- This position may require periodic/minimal travel to field offices or client offices, work sites and other project related locations.
Materials, Tools, Equipment
- This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Why Work at RailPros?
RailPros offers a dynamic and collaborative work environment where employees have the opportunity to grow professionally and contribute to impactful projects across the rail industry. Joining our team as a Senior Accounts Payable Associate means being part of an organization that values innovation and efficiency.
Here’s why you should join RailPros:
- Professional Growth: Be a part of a team that supports learning and career development, offering opportunities for growth and leadership.
- Collaborative Environment: Work in a collaborative, team-oriented culture that encourages new ideas and process improvements.
- Competitive Compensation and Benefits: RailPros offers competitive pay, comprehensive benefits, and a focus on work-life balance.
- Impactful Projects: Contribute to meaningful and impactful projects that make a difference in the rail industry.
Benefits & Perks:
- Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
- Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee-to-family coverage.
- Legal ID, Shield ID, Pet Insurance.
- Life & Disability Insurance: Employer-paid with additional voluntary options available.
- Retirement Savings: 401(k) plan with employer match.
- Paid Time Off (PTO): Generous paid time off.
- Wellness Programs: Access to various wellness initiatives and resources.
- Discount Programs: Exclusive discounts on products and services.
- Company Merchandise Allowance: Company-funded allowance for our online store.
- Health Savings Accounts (HSA): With employer match.
- Health Reimbursement Arrangement (HRA): Employer-funded.
- Flexible Spending Accounts (FSA): For dependent care expenses.
- Employee Assistance Programs (EAP): Support for personal and professional challenges.
- Professional Development: Opportunities for training and career growth.
- Work-Life Balance: Initiatives designed to support a balanced and fulfilling work life.
Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. Apply now  for an opportunity to contribute to our success.
Equal Employment Opportunity (EEO):
RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at peopleoperations@railpros.com. We value diversity and strive to create an inclusive environment for all employees.
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