Job Description

The Accounts Payable Lead is responsible for overseeing the day-to-day accounts payable operations, ensuring accurate and timely processing of invoices, payments, and corporate credit card transactions. This role provides leadership and guidance to the Accounts Payable team, maintains strong internal controls, ensures compliance with company policies and accounting standards. The Accounts Payable Lead collaborates closely with vendors, procurement team, and Account Payable Manager, to resolve payment issues, enhance operational efficiency, and accuracy.

Responsibilities

Operations & Period-End Financials

• Distribute daily workloads, monitor processing Invoices, and ensure accurate coding and payment.
• Oversee corporate card workflows, employee card issuance, compliance, and general ledger reconciliation.
• Support month-end and year-end close activities, including account reconciliations, expense reclass, prepaids and accruals.

Issue Resolution & Reporting

• Investigate and resolve three-way matching discrepancies, complex PO issues, and vendor disputes escalated by the AP staff.
• Guide and support AP Clerks with system navigation and corporate policy training.
• Prepare weekly aging reports, reconcile vendor statements, and pull necessary documentation for internal and external audits.

Check Runs

• Coordinate payment runs, including ACH, wire transfers, and check processing.
• Record EFT and bank draft payment transactions in accounting system and maintain accurate payment records.
• Administer check void processing and related financial system updates.
• Monitor stale-dated checks and unclaimed property procedures.

Compliance & Support:

• Provide cross-functional support for cash flow management.
• Serve as a key backup for certain Accounts Payable Manager tasks to ensure business continuity and segregation of duties.
• Coordinate annual 1099 tax reporting to ensure regulatory compliance and timely filing.
• Review claim’s back-up documentation before routing to Grant Accountants for submission.

Skills/Abilities that are a Must-Have:

• Excellent interpersonal skills, including good communication skills, listening skills and professional attitude. Ability to train and develop staff.
• Experience in non-profit is highly preferred.
• Possess solid analytical, problem-solving and strong critical thinking skills and ability to effectively prioritize tasks in a fast-paced environment
• Thorough knowledge and understanding of accounting concepts, theories, practices and analysis techniques.
• Be proficient and skilled in various PC software applications, accounting packages, and Microsoft Outlook and proficient in Excel (VLOOKUPs, Pivot Tables).
• Valid driver’s license, access to an automobile, insurance, and willingness to drive off-site as required.

Skills/Abilities We’d Like You to Have

• Familiarity using Financial Edge, or similar accounting software.
• Ability to extract data from reports.
• Desire to work both independently and as part of a team.
• Strong knowledge of guiding and supporting fellow team members.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit and talk or hear
• The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms
• The employee is occasionally required to stand and walk
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Position Title Accounts Payable Lead

Organization Jewish Family Service of San Diego

Department: Finance & Accounting

Position Type Full-Time (37.5+ hours/week), Non-Exempt

Work Setting: Fully Onsite

Pay Range: $27.00/hour

Total Compensation

In addition to standard pay, compensation for this position includes:

• Comprehensive, low-cost healthcare coverage for employees
• Generous employer 401(k) contributions
• Employer-covered life insurance

Time Away from Work:

Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:

• Paid vacation time and sick leave
• 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays
• 2 Wellness Days to be taken any time during the year to support employees’ mental wellness

About Jewish Family Service of San Diego
Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner in Moving Forward Together To learn more about JFS, please visit jfssd.org.

*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.