Job Description
Duties/Responsibilities:
- Monitors AP Mailboxes to ensure appropriate processing times and resolution of issues.
- Assist Accounts Payable Staff on a daily basis with responsibilities to ensure adequate coverage and support for internal and external customers.
- Create and maintain documented A/P best practices, identifying inefficiencies and recommending changes.
- Act as AP systems lead for ERP configurations and automation of invoice matching and troubleshoot issues.
- Manage Received Not Invoiced (Unvouchered)
- Obtain proper approval for all non-PO invoices.
- Match invoices to receiving documents and post into the ERP system.
- Research and respond to vendor statement and payment discrepancies.
- Manage new vendor setups into the ERP utilizing a SharePoint workflow.
- Collect vendor W-9’s and certificate of insurance as necessary and update annually.
- Process annual 1099 forms
- Process and manage credit card payments and credits.
- File paid and unpaid invoices and statements.
- Generate all check, ACH and wire payments to vendors.
- Organize and match returns paperwork, coordinating with Buyers, Receiving and QE
Required Skills/Abilities:
- Knowledge of basic accounting principles
- Knowledge of General Ledger and Account Reconciliations
- Proficiency in Excel
- Strong communication and interpersonal skills in order to build strong working relationships with key business partners, both internal and external
- Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially during period close and reporting cycles.
- Ability to maintain confidential information.
- Strong time management and organizational skills
- Possesses a can-do attitude with an open to change for improvement's sake.
- Create ad-hoc reports and analysis as required.
- Other related duties as assigned.
Education and Experience:
- Bachelor’s degree in accounting required or equivalent work experience.
- Accounting: 3-5 years
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information or any other protected characteristic under applicable law.
