The Accounts Payable Lead is responsible for overseeing end to end accounts payable operations, ensuring accurate, timely, and compliant processing of vendor invoices. This role partners closely with Procurement, Manufacturing, Quality, Facilities and R&D teams to support a complex supplier base, including raw materials, clinical supplies, contract services, and capital expenditures. The AP Lead will drive process improvements, ensure JSOX/GMP compliance where applicable, perform cash applications and support financial close activities.
Key Responsibilities:
- Lead daily AP activities including invoice processing, three way matching (PO, receipt, invoice), payment runs, and vendor maintenance
- Ensure timely and accurate processing of high volume, multi entity invoices
- Manage the weekly Wire, Nacha (ACH) and check runs are completed timely
- Partner with Procurement, Supply Chain, Manufacturing, and QA to resolve invoice discrepancies related to materials, batch records, and services
- Manage Employee reimbursements, company credit card payments and accruals via Concur
- Serve as primary AP point of contact for key vendors
- Resolve escalated vendor inquiries and discrepancies
- Prepare AP accruals, prepaid expenses, and account reconciliations
- Support monthly, quarterly, and annual close activities
- Assist with audit requests (internal, external, and JSOX), including documentation and walkthroughs
- Maintain compliance with internal controls, JSOX requirements, and GMP considerations as applicable
- Ensure proper documentation retention and audit trails
- Enforce segregation of duties and approval controls
- Mentor and train AP staff or contractors
- Identify and implement process improvements, automation, and efficiencies
- Cash Application and bank exceptions
- Sales and Use Tax returns
- Ad hoc duties to help the finance department
Required Skills/Abilities:
- Bachelor’s degree in accounting, Finance, or related field
- 5+ years of accounts payable experience, 1-2 years in a lead or supervisory role
- Strong understanding of three way matching, accrual accounting, and AP controls
- Hands on experience with ERP systems (SAP, Oracle, NetSuite, or similar)
- Understanding of Sales and Use tax rules
- Advanced Excel skills (pivot tables, lookups)
- High attention to detail and strong analytical skills
- Ability to manage competing priorities in a fast paced environment
The annualized salary range for this position is between $87,300.00 - $106,900.00.
