Job Description

We are seeking a detail-oriented and highly organized Accounts Payable Coordinator to join our finance team in a multi-entity manufacturing and construction environment. The ideal candidate will be responsible for managing the day-to-day operations of the accounts payable function, ensuring timely and accurate processing of invoices, expense reports, and payments involving multiple currencies in a computerized and automated settings.

Key Responsibilities:

• Responsible for timely and accurate processing of high-volume vendor invoices for multiple entities in a paperless working environment using AP automation tools-RPA, OCR.
• Review and process subcontractor/installers billing, manage and reconcile progress billing and holdbacks in coordination with project managers and subcontractors/installers.
• Ensuring all required supporting documentation and approval is in place prior to payable processing and escalating issues accordingly.
• Process payments using multi types of payment methods (EFT, ACH, Wires, Bill Payments, Credit Cards, Checks) and with different currencies in multiple entities settings.
• Responsible for month end close processes ensuring timelines are met for invoice processing, vendor reconciliation, and reporting.
• Laise with internal departments and vendors to resolve disputes and discrepancies.
• Ensure adherence to company policies and procedures, comply with various government regulations, tax laws and financial reporting standards.
• Other job-related duties/special projects and support activities as required

Other Duties:
Identify inefficiencies in AP workflow and suggest and support a culture of continuous improvement and assist in implementing these improvements.
• Assists in audits by preparing documentation and responding to inquiries.
• Update and reconcile various accounts payable reports as required.
• Aid in the maintenance of AP filing systems.

QUALIFICATIONS:
• Post secondary education in accounting
• 2+ years of experience in accounts payable preferably in manufacturing and/or construction industry
• Excellent attention to detail, good time management and ability to meet deadlines
• Strong communication, interpersonal and organizational skills, ability to work independently and in a team setting.
• Proficiency in MS Word, Excel, Windows, accounting and automation software and tools

Compensation: $55,000 - $60,000 annually, based on the successful candidate's qualifications, skills, and experience.