Job Description

Posting number: 2027-00105

Department: Finance

Job classification: ACCOUNTS PAYABLE COORDINATOR

Posting type: Open & Promotional

Categories: Administration, Administrative Assistant, Accounting and Finance, Professional, Paraprofessional, Miscellaneous, Project Management, Records Management, Office and Administrative Support, Audit

Summary

Under general direction, is responsible for performing supervisory level work planning, directing staff, and coordinating activities to ensure vendor payments and travel are processed accurately and on-time. This position reports to the Accounts Payable Manager and exercises direct supervision over assigned staff.

Work Location

City Tower, 100 W. Houston Street, San Antonio, TX 78205. Some remote work may be available depending on projects and business needs.

Work Schedule

Monday - Friday; 7:45 AM - 4:30 PM

Examples of duties

• Supervises, trains, and evaluates assigned staff to ensure tasks are performed accurately and on-time.
• Serves as the primary trainer for accounts payable staff and all City department staff on accounts payable and travel related functions, policies, and SAP processes.
• Validates and tests changes to the accounts payable software system.
• Ensures compliance within payment terms and with all City, department, and section rules, policies and procedures.
• Monitors, reviews, and ensures accuracy of payments and documentation to ensure compliance to data entry standards, selection of remittance address, and other designated criteria.
• Responds to inquiries from both vendors and City personnel regarding payment status and ensures quick resolution to issues; ensures good vendor and departmental relationships and escalates unsettled issues to management as needed.
• Utilizes the SAP Financial and Accounting System and oversees preparation of payables documents for conversion and entry into the system, retrieval of information, preparation of reports, and compliance.
• Utilizes the enterprise content management systems to monitor AP entry, efficiencies, work referred to departments, and responses.
• Utilizes report features to gauge system usage, ensure data integrity, and correct linking to the SAP system.
• Assists in special projects as assigned, including completion of system reports, research, and compilation of data using various software applications.
• Performs related duties and fulfills responsibilities as required.

Qualifications

• Bachelor's degree from an accredited college or university
• Three (3) years of increasingly responsible accounting experience

Preferred Qualifications

• Intermediate Excel experience
• Supervisory experience
• Familiarity with Accounts Payable policies, procedures, and administrative directives
• Proficiency in generating and analyzing accounts payable reports based on large data sets

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Supplemental information

• Knowledge of governmental accounting, auditing, and financial reporting
• Knowledge of Generally Accepted Accounting Principles
• Knowledge of applicable Federal, State, and local laws, ordinances, and regulations
• Knowledge of automated procurement systems
• Knowledge of modern office practices and procedures
• Skill in utilizing a personal computer and associated software programs, including the use of Excel at an intermediate level
• Ability to supervise, train, and evaluate assigned staff
• Ability to communicate clearly and effectively
• Ability to establish and maintain effective working relationships with team members, co-workers, supervisors, residents, and City staff
• Ability to interpret and analyze complex financial information
• Ability to interpret and apply administrative and departmental policies and procedures
• Ability to perform all the essential functions of the position with or without accommodations
• Ability to work primarily inside an office environment