Job Description

Accounts Payable Coordinator

Location: Calgary or Toronto, Canada (Primarily Remote with Occasional Onsite Requirements)

Summary

As an Accounts Payable Coordinator, you will play a critical role in ensuring the accuracy, efficiency, and integrity of Mattr's accounts payable operations. Success in this role means vendor and intercompany invoices are processed accurately and on time, payment obligations are met consistently, vendor relationships remain strong, and financial records support audit readiness and sound cash management practices. Working closely with finance, procurement, operations, and business units, you will help maintain reliable payables processes that directly support organizational performance and supplier confidence.

Responsibilities

Drive Accurate Invoice Processing

• Process and post vendor invoices to the appropriate general ledger accounts and cost centres with a high degree of accuracy.
• Match invoices to purchase orders and receipts using 2-way and 3-way matching processes.
• Investigate and resolve quantity, pricing, and receipt discrepancies in partnership with procurement and internal stakeholders.
• Maintain complete and audit-ready supporting documentation for all transactions.

Ensure Timely and Accurate Payments

• Prepare and execute vendor payment runs, including EFT, cheque, and wire payments, on established schedules.
• Verify payment terms, approval requirements, and banking information before payment processing.
• Identify opportunities to capture early-payment discounts while preventing duplicate or late payments.

Strengthen Vendor Relationships

• Reconcile vendor statements against accounts payable records and resolve discrepancies promptly.
• Respond professionally to vendor and internal inquiries regarding invoice and payment status.
• Maintain accurate vendor master data, including contact details, banking information, and tax records.

Support Intercompany Transactions

• Process intercompany invoices and ensure appropriate coding and allocation.
• Reconcile intercompany balances and collaborate with divisional finance teams to resolve differences before month-end close.

Maintain Compliance in Employee Expense Processing

• Review employee expense reports for policy compliance, coding accuracy, and supporting documentation.
• Follow up on missing information and escalate policy exceptions when required.

Contribute to Month-End Close and Financial Controls

• Generate and analyze accounts payable aging reports.
• Support month-end activities through reconciliations, accruals, reporting, and subledger maintenance.
• Maintain compliance with internal controls, approval policies, and segregation-of-duties requirements.

Qualifications

Experience

• 2+ years of full-cycle accounts payable or related accounting experience.
• Experience with invoice processing, PO matching, and vendor statement reconciliation.
• Proficiency with ERP/accounting systems and Microsoft Excel, Word, and PowerPoint.
• Experience with intercompany processing and month-end AP close in a multi-entity environment.
• Hands-on experience with AP automation and expense-management platforms (e.g., SAP, Oracle, Microsoft Dynamics, Concur, Coupa).

Preferred

• College Certificate or Diploma in Accounting, Finance, Business Administration, or a related field.
• Manufacturing industry experience
• Progress toward an accounting designation or AP certification is an asset.
• Familiarity with sales tax coding (GST/HST/PST) on payables.

Technical Competencies

• Full-cycle accounts payable processing and 2-/3-way PO matching.
• ERP/accounting systems (e.g., SAP, Oracle, Microsoft Dynamics).
• AP automation and expense platforms (e.g., Concur, Coupa).
• Intermediate Microsoft Excel (lookups, pivot tables) and Word/PowerPoint.
• Vendor statement and subledger reconciliation.
• GL coding, cost-centre allocation, and basic sales tax treatment on payables.
• AP internal controls and audit documentation.

Behavioral Competencies

• Strong attention to detail and accuracy under recurring deadlines.
• Effective written and verbal communication with vendors and internal teams.
• Strong organization and time management across high transaction volumes.
• Problem-solving and professional dispute resolution.
• Ability to work independently with minimal supervision and as part of a team.

Salary:

The Salary Range for this position is $50,000 to $60,000. The provided range represents the anticipated base salary and target incentive for this position. The final total compensation will be determined based on the successful candidate’s skills, experience, qualifications, and internal equity considerations. This job is vacant to fill a new position. Please note that artificial intelligence may have been used for screening, assessing, or selecting applicants.

Why Join Mattr?

• Flexible health, dental & vision benefits with HSA rollover
• Employer-paid Life, AD&D, and Disability insurance
• Attractive incentive bonus plans
• 24/7 Employee & Family Assistance Program (EFAP)
• Wellness and mental health support programs
• Exclusive discounts (Perkopolis & GoodLife Fitness)