Job Description

Job Location: Forest Grove Campus - Forest Grove, OR 97116
Position Type: Non-Exempt
Salary Range: $45,000.00 - $48,000.00
Job Category: Faculty and Staff Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.
At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.
GENERAL DESCRIPTION OF POSITION:
The Accounts Payable Department is responsible for paying vendors and suppliers. The Accounts Payable Coordinator I will represent the Accounts Payable Department and the Business Office in business functions across the university. Responsibilities include verifying, processing, recording disbursements in an accurate, efficient and timely manner. Professional and excellent customer service to all vendors, students, co-workers and guests is key to the success of this position. A solid accounting foundation and understanding of disbursement processes is essential.
ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:
- Vendor set-up & maintenance in the Colleague ERP system
- Process vouchers, reviewing invoices, and requesting documentation to support disbursements.
- Reconcile vendor statements, verify receipts, and resolve issues.
- Review and process expense reports and check requests.
- Effectively use the accounts payable system to process payment requests through the accounts payable email and mail systems.
- Process travel advance and reimbursement requests, ensure documentation is complete, approved and in accordance with regulatory guidelines.
- Assist with the check processing.
- Process requests to void & reissue replacement accounts payable checks & student refunds
- Assist as requested with year-end accounting and office responsibilities.
- Greet guests, vendors, students, and other employees, respond to calls, and emails from vendors, and resolve issues in a professional, positive and respectful manner.
- Comply with University policies & procedures, and regulatory requirements, including taxing authorities.
- Perform vendor account reconciliations.
- Work effectively with all Business Office personnel and guests to the business office.
- Participate as a team member in updating processes when needed.
- Perform other duties as assigned.
SECONDARY FUNCTIONS:
- Assist with monthly review of corporate credit cards.
- Maintain privacy, uphold security measures, and respect proprietary information.
- Ability to work with interruptions and multi-task in a fast-paced work environment.
- Ability to provide superior customer service to all.
SUPERVISOR RESPONSIBILITY:
Does not supervise.

QualificationsEDUCATION AND/OR EXPERIENCE:
- Ability to work as a team player in a small, fast paced environment.
- Experience working in higher education and/or non-profit setting is a plus.
- Minimum 3 years of experience in an Accounts Payable position is required.
- Business/Accounting courses at the college level or will consider a combination of education and experience.
- Strong verbal and written communication skills.
- Sound computer skills and experience working with systems. Colleague ERP system experience is a plus.
- Ability to use 10-key calculator.
- Strong interpersonal skills and ability to deal with customers in a positive and professional manner.
- Ability to multitask, detail oriented, accurate and thorough in performing job duties and relating with others.
- Ability to meet deadlines.
- Demonstrated ability to handle confidential information.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:
- Communicates with students, faculty, staff and the public appropriate to the individuals served. Builds on basic learning and adapts to new situations.
- Demonstrates critical thinking skills in problem solving and decision-making. Asks questions and seeks assistance as needed.
- Takes initiative to help resolve challenges.
- Demonstrates confidentiality regarding information pertaining to students, faculty and staff. Maintains proper appearance and personal conduct appropriate to the position.
- Communicates effectively, considering body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.
- Works effectively in a team environment and with personnel across the university.
WORKING CONDITIONS:
The functions are usually performed sitting, working at a computer keyboard involving wrist and hand movements. Kneeling, bending, crouching, lifting, walking, carrying, and other movements may be required on an infrequent basis. All individuals are required to be able to perform these movements without a significant risk of injury to themselves or others, or to otherwise demonstrate or explain how they can perform the essential functions listed above.
PHYSICAL ACTIVITIES:
Reaching, Standing, Walking, Pushing, Grasping, Talking, Hearing, Repetitive motion
PHYSICAL REQUIREMENTS:
Sedentary work, Visual acuity
APPLICATION PROCESS
To apply, please upload your resume,  cover letter and three professional references along with your Paycom application.  Persons who do not follow and complete the application process are not applicants and will not be considered for employment.
Only qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.
Applicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the future.
At Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to opportunities and equitable pay for all employees.
Studies have shown that women and people of color are less likely to apply for jobs where they are unsure if they can perform every function in the job description. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about how your background and skill set may qualify you for the role.
We, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems, through an asset-based mindset so that everyone is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided opportunities to succeed.
COMPENSATION AND BENEFITS
We offer a comprehensive benefits package for qualifying employees. Current benefits include:
- Generous paid time off (for vacation, holidays—including winter break—and sick leave)
- Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
- Comprehensive dental and vision plans
- Generous retirement contribution after one year of service with no match required
- Free mental health appointments
- Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
- On-campus benefits, including free access to our sports facility and library
- Discounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)
EQUAL OPPORTUNITY EMPLOYMENT
Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.
NOTICE OF NONDISCRIMINATION POLICY
Pacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at provost@pacificu.edu.