Job Description
Simon & Schuster, a global leader in general interest publishing, is dedicated to providing the best in fiction and non-fiction for readers of all ages, and in all printed, digital and audio formats. Its distinguished roster of authors includes many of the world’s most popular and widely recognized writers, and winners of the most prestigious literary honors and awards. It is home to numerous well-known imprints and divisions such as Simon & Schuster, Scribner, Atria Books, Gallery Books, Adams Media, Avid Reader Press, Simon & Schuster Children’s Publishing and Simon & Schuster Audio and international companies in Australia, Canada, India, and the United Kingdom, and proudly brings the works of its authors to readers in more than 200 countries and territories. For more information visit our website at www.simonandschuster.com.
Purpose of the role
To join and support the Finance team, acting as the first point of call for all accounts payable administration.
Key Responsibilities
Key responsibilities include but are not limited to:
• Process all purchase invoices;
• Monitor supplier accounts, including PO approvals ensuring timely settlement of liabilities as they fall due;
• Preparation of weekly, bi-annual and ad-hoc payment runs together with other AP team members;
• Maintenance of historical accounts payable records;
• Reconcile supplier statements;
• Resolve invoice discrepancies via engaging internal and external stakeholders;
• Maintain up-to-date supplier records;
• Support month-end activities such as Aged Creditor analysis;
• Maintenance and actioning of shared AP inboxes;
• Provide internal training to staff where required on best practice AP processes;
• Assist the wider Finance team with general administrative and ad hoc tasks.
Person specification requirements for the Accounts Payable Coordinator
Skill & Attributes
The Accounts Payable Coordinator will have strong oral and written communication skills, a keen eye for detail, ability to work to deadlines, and impeccable organisational skills. They will be a proactive and self-motivated team player who is confident, professional and conscientious.
Experience
Good grounding of administration is essential and able to work in an office environment. Previous experience in an administrative role is desirable, with experience of Microsoft 365 applications and good IT skills.
Qualifications and Knowledge
• High proficiency of the English language is essential to role to communicate effectively to our stakeholders;
• Familiarity with standard ERP systems and accuracy in data entry and general data management is required to perform in this role.
Simon & Schuster UK is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity and gender expression. At Simon & Schuster UK, the spirit of inclusion feeds into everything that we do, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all.
Candidates hired for this or any other posted Simon & Schuster UK role will be employees of Simon & Schuster UK Ltd subject to all policies, including the Workplace Privacy Notice, and eligible solely for the benefits plans thereof.
