Job Description

The Accounts Payable Coordinator plays a crucial role in the BMU Finance and Accounting department, responsible for the accurate and timely processing of supplier invoices across multiple business units. This role is essential for maintaining strong financial controls and ensuring compliance with company policies, especially in cross-border transactions. The coordinator will work closely with various teams, including the Accounts Payable Lead, regional coaches, restaurant managers, and external suppliers, to ensure smooth invoice processing and payment.

Responsibilities:

• Process high volumes of supplier invoices accurately and within required deadlines
• Ensure all invoices are properly authorized in line with company approval frameworks and levels of authority
• Allocate invoices to the correct supplier accounts and General Ledger codes
• Perform daily Accounts Payable postings and maintain up-to-date records
• Execute payment runs in accordance with agreed payment terms
• Distribute remittance advice to suppliers following payment runs
• Maintain organized and audit-compliant filing of invoices and supporting documentation
• Proactively follow up and resolve supplier queries and discrepancies
• Reconcile supplier statements to Accounts Payable records monthly
• Perform monthly reconciliation of General Ledger and creditors accounts
• Identify and escalate discrepancies, variances, or control issues
• Ensure strict adherence to internal controls, policies, and audit requirements
• Liaise with restaurant operations teams regarding invoice queries and approvals
• Process and manage foreign currency invoices, ensuring accurate exchange rate application
• Monitor and apply relevant exchange rates for cross-border transactions (e.g., ZMW to ZAR or USD)
• Assist in managing cross-border supplier payments, ensuring compliance with financial and regulatory requirements
• Identify and investigate foreign exchange variances and resolve discrepancies
• Liaise with internal teams (e.g., Zambia finance team) regarding cross-border transactions and queries

Qualifications:

• Matric (Grade 12) or equivalent is essential.
• A degree in Accounting or Finance is preferred.
• 3-5 years of experience in Accounts Payable or a similar role is required.
• Experience in a high-volume, multi-branch environment, especially in retail or QSR, is advantageous.
• Strong understanding of Accounts Payable processes and general accounting principles.
• Proficiency in accounting systems, with exposure to JDE being an asset.
• High level of accuracy and attention to detail, especially with foreign currency transactions.
• Experience with cross-border Accounts Payable processes and Zambia tax/VAT requirements is preferred.
• Excellent communication and interpersonal skills for effective collaboration.
• Advanced Microsoft Excel skills and a proactive, accountable approach.
• Basic understanding of foreign exchange (FX) principles
• Ability to manage multi-currency transactions in a high-volume environment
• Knowledge of Zambia statutory and tax requirements relating to supplier management (Payments/invoices)