Job Description

Description

The Accounts Payable Coordinator supports the day-to-day operations of the Finance Office, ensuring all accounting functions are completed accurately and on time to support the preparation of financial statements and analysis reports.

This role requires the ability to manage multiple priorities in a deadline-driven environment while working both independently and collaboratively as part of the financial operations team. The position requires initiative, strong organizational skills, and the ability to take ownership of responsibilities with minimal supervision.

Key Responsibilities

Duties include, but are not limited to:

• Perform journal entries and assist with month-end close for Accounts Payable and Accounts Receivable
• Maintain confidentiality of all financial and resident information
• Process bank transfers, perform bank reconciliations, and manage bi-weekly payroll funding
• Enter, print, and obtain signatures on accounts payable checks
• Prepare account analyses and review financial statements for budget variances
• Process HUD replacement reserve requests and sales tax returns
• Assist the Director of Financial Operations with audit preparation, including schedules and supporting documentation
• Complete special projects as assigned
• Prepare resale and new construction closing statements
• Provide backup support for Accounting Coordinators and Payroll Coordinator during absences
• Maintain office supply levels and perform filing, scanning, and secure document shredding

Requirements

• Minimum of one (1) year of accounting or financial experience in a private-sector environment or a degree in accounting. (multi-entity experience preferred)
• Working knowledge of Generally Accepted Accounting Principles (GAAP)
• Strong organizational and time management skills with the ability to multitask
• Demonstrated problem-solving skills with sound judgment and initiative
• Professional demeanor with strong attention to detail
• Effective interpersonal skills and ability to work collaboratively
• Excellent verbal and written communication skills
• Intermediate proficiency in Microsoft Word, Excel, and Outlook
• Experience with Yardi software preferred, but not required

Schedule

• Monday–Friday, 8:30 AM – 5:00 PM
• Flexibility required to meet deadlines