Job Description

Who we are:

Multimatic Inc. is a world class company that has experienced tremendous growth since its inception. This growth was achieved as a result of the skill and dedication of the employees. Multimatic Advanced Manufacturing Technologies (MAMT) is an industry leading engineering development center that relies on its highly talented staff, following the company’s established systems and best practices, to maintain its position. It is important, in this dynamic environment, that everyone keep abreast of leading-edge technologies and techniques relating generally to MAMT’s core competencies and specifically to the assigned job function.

Scope of Position:

To process, monitor, and reconcile accounts payable transactions while maintaining strong internal and vendor communication to support accurate, timely payments and positive supplier relationships.

Key Responsibilities:

· Receive, review, and process vendor invoices, including matching to purchase orders and receiving documentation (two-way/three-way match).

· Enter and maintain receipts in the purchase order system and coordinate with internal departments to resolve missing/incorrect receiving information and prevent vendor payment delays.

· Prepare and enter payments and journal entries in the financial system (SAP) in accordance with internal controls and approval requirements.

· Validate vendor transactions for accuracy (pricing, taxes, coding, and terms) and proactively communicate with internal stakeholders and vendors to resolve discrepancies and protect supplier relationships.

· Serve as a key point of contact for vendors and internal stakeholders; respond to inquiries, provide status updates, and resolve issues professionally and promptly to strengthen ongoing relationships.

· Process vendor payments using approved methods (cheque, EFT, Scotia Connect) and support scheduled payment runs, ensuring payment terms and discount deadlines are met.

· Manage the vendor discount program by processing eligible payments start-to-finish within 10 days, coordinating approvals and resolving issues promptly to capture available discounts.

· Allocate and code invoices to the appropriate accounts/cost centres and ensure proper supporting documentation is maintained.

· Maintain and update vendor master data (setups/changes) in accordance with required documentation and controls and communicate effectively with vendors to obtain/confirm required information.

· Provide back-up support as required and perform other duties as assigned.

Basic Requirements:

· Minimum three (3) years’ experience in accounts payable or an accounting-related position

· Strong attention to detail and accuracy

· Strong written and verbal communication skills, with the ability to communicate effectively with internal stakeholders and external vendors to resolve issues and maintain positive working relationships

· Demonstrated ability to build trust, manage vendor expectations, and handle sensitive conversations with professionalism and tact

· Proficiency with Microsoft Office, including strong Excel skills and accurate data entry

· Post-secondary coursework in accounting/bookkeeping is considered an asset

· Must be able to speak, read, and write English fluently

· Experience using ERP/financial systems (e.g., SAP) is considered an asset

· Self-motivated, able to work with limited supervision, and able to prioritize in a deadline-driven environment

· Ability to work effectively in a busy environment while maintaining confidentiality and professionalism

Hours of Work:

· 8:30 a.m. to 5:00 p.m. Monday to Friday

· Occasional Flexibility needed

Benefits:

· Performance Based Wage Review after 3-month Probation Period

· Extended Health, Dental and Vision Care

· Short-Term & Long-Term Disability Insurance

· Employee Assistance Program

· Life Insurance

· RRSP and DPSP Match

· Paid Time Off

· Two paid Multimatic Days

· Multimatic Clothing Program

· Safety Shoe & Prescription Safety Glasses Reimbursement

· Company Events including Holiday BBQs and Christmas luncheon

· On-Site Free Parking and transit options steps away

This job posting is for an existing vacancy. The total cash compensation range for this position is expected to be:

$43,971.20 - $70,907.20

To learn more about Multimatic, check out our youtube channel - https://www.youtube.com/watch?v=psOjJIh3t90

If you are interested in this position, apply by sending us your cover letter and resume.

We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.

As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.