Job Description

The Accounts Payable Coordinator will be responsible for completing payments and controlling expenses by receiving, processing, verifying and reconciling invoices. This individual will also have a strong grasp of all accounts payable functions, including the status of work performed by other accounts payable personnel. The employee must be capable of working in a fast-paced environment with time-sensitive materials and maintain strict confidentiality due to the nature of the position.

***Salary in the range of $50,000 - $75,000 dependent experience level***

Essential Job Duties:

• Maintain comprehensive knowledge of the full accounts payable process
• Receive, code, post, and scan daily firm and client vouchers and payables
• Review supporting documentation for expenditures, including receipts, coding, breakdowns, proper authorization, and monthly recurring entries; make edits as necessary
• Process vendor payments by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving contract, invoice, and payment discrepancies; issue stop-payments and research stale-dated checks as needed
• Manage and reconcile various Firm credit cards; post and process related charges
• Process check requests for unapplied funds, corrections, and agency/trust transfers
• Review accounts payable vendor statements on a monthly basis
• Respond to AP-related collection calls and internal inquiries regarding payment issues
• Assist the Accounting Department with miscellaneous projects and initiatives
• Utilize Excel to prepare and upload data files accurately

Minimum Requirements:

• High school diploma required

• Strong understanding of general Accounting principles

• Previous experience in the legal industry a plus
• Proficient in Microsoft Office products
• 3E & Emburse Enterprise(Chrome River) a plus

• Ability to multi-task and effectively manage time
• Must have strong attention to detail
• Ability to work independently with minimal supervision and to prioritize duties and use good judgment
• Strong interpersonal skills necessary to deal courteously and effectively with a diverse group of people, both on the phone and in person. Must be able to work with individuals at all levels of the organization

• Must be able to perform all essential duties

Other Requirements:

The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equipment Operated:

This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.

Mental Requirements:

Ability to communicate effectively, verbally and in writing, with a diverse group of people.

Work Environment:

While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Benefits provided include: Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform to their highest potential.

Candidates must have permanent authorization to work in the United States.

Ice Miller LLP is an Equal Opportunity Employer.