Job Description

Title: Accounts Payable Clerk 1

Classification: Non-Exempt

Reports To: Accounts Payable Manager

Position

The Accounts Payable Clerk completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

General Duties and Responsibilities:

• Review, Scan, and process invoices for assigned locations.
• Enter and process invoices for assigned locations.

· Process vendor invoices - validate vendor payment information and code documents to the correct office and general ledger account code.

• Receive original invoices - submit and monitor payments.

· Audit supporting documents to ensure proper approvals, general ledger account coding and payment support is included before processing the invoice.

• Research and respond to inquiries (internal and external) regarding invoice/check status, as well as inquiries that require additional explanation or copies of supporting documentation.
• Analyze and resolve problems related to the payment process.
• Maintain the filing system of all processed documents in an organized manner.

Knowledge and Skills:

• Must demonstrate numerical aptitude and ability to perform detailed work.
• Ten-key by touch required.
• Must demonstrate ability to communicate effectively both orally and in writing.
• Must have the ability to work independently & thrive in a fast-paced team office environment.
• Proficiency in Microsoft Office
• Accurately process 1000 to 1125 invoices per week
• Ability to prioritize workload and meet deadlines.
• Excellent organizational skills

Physical Demands:

• May also have to do some light lifting of supplies and materials from time to time.

Position Type/Expected Hours of Work:

• Monday through Friday 8:00 am – 5:00 pm, possible overtime.

Required Education and Experience:

• Minimum of two (2) years of accounts payable experience processing both general and inventory-related invoices
• Must have experience working in a high-volume office where meeting deadlines is critical.
• Previous experience with the Microsoft Dynamics AX financial modules is desirable but not required.
• Experience in the retail/grocery industry is desirable but not required.

This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.