Job Description

Why us?

the Nines, A Luxury Collection Hotel, Portland is seeking a Accounts Payable Clerk and General Cashier to join their renowned team. The perfect candidate is passionate about service and creating indigenous experiences for each guest! Poised in the heart of the city center, within the walls of the stately Meier & Frank Building one of Portland's most beloved landmarks, the Nines honors the structure’s storied past, both in its striking decor and impeccable service. Individualistic design traits celebrate the surroundings of one of finest LEED Silver-certified hotels in Portland, providing the opportunity to truly experience the region's unique character.

As part of Sage Hospitality, we passionately strive to be the best and create excellence in everything we do. We are known amongst our staff, our owners, our guests, and our communities as leaders in our field who are authentic, humble, innovative and flexible operators driven to anticipate needs and exceed expectations.

Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures.

Responsibilities

• Verify that purchasing procedures are followed; i.e., purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up-to-date Purchase Order Log.
• Route invoices with Purchase Order attached to Department Heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
• Process all approved invoices for payment --ensure all appropriate signatures and back-up attached. Pay all hotel invoices in a timely manner -ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
• Handle all vendor inquiries and reconcile vendor statements. Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner. Interface checks and submit a log of all manual checks to the Assistant Controller.

Qualifications

Education/Formal Training

High school education or equivalent experience.

Experience

Accounting background preferred, but not required.

Knowledge/Skills

• Strong organizational skills with attention to detail.
• Ability to compile facts and figures.
• Ability to operate personal computer and calculator.
• Telephone etiquette skills needed.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to view CRT screen.
• Ability to communicate with vendors calling in on phone.
• Ability to read bills, accounts, etc.
• Lifting/carrying files and papers up to 5 lbs.
• No bending/kneeling required. Stationary position.
• No continuous standing, climbing or driving required.

Environment

Work inside 100% of 8 hours.

Benefits

The Nines offers perks that are comparable to progressive employers.

• Medical, Vision, Dental and Retirement Benefits:

• Paid sick time and eligibility to apply for Paid Leave Oregon

• Eligible to enroll in medical insurance with employer covering up to 70% of premiums with wellness credit

• Eligible to enroll in dental insurance with employer contribution towards premiums & vision insurance

• Eligible to participate in the Company’s 401(k) program with up to 4% employer match, meeting safe harbor requirements and no vesting period

• Eligible to enroll in Health Savings Accounts (HSA) with qualifying medical plans and receive up to $1000 company contribution

• Eligible to enroll in Health, Dependent and Commuter Flexible Spending Accounts (FSA)

• Company paid Basic Life and AD&D insurance coverage, with option to enroll in supplemental coverage

• Eligible to enroll for short-term and long-term disability insurance coverage

• Eligible to purchase Pet Insurance, Accidental Insurance, Critical Insurance and Hospital Indemnity Insurance

• WINFertility guidance for those enrolled in Sage medical plan

• Other Benefits:

• All associates can enjoy our complimentary cafeteria

• $50 TriMet monthly subsidy – Our location is right next to the center of all four MAX lines and close to the Portland Streetcar, a prime location for driving, taking public transportation, biking, or even walking to work.

• Calm Health Application Subscription

• Employee assistance program

• Paid time off for vacation, sick time, and holidays

• Tuition Reimbursement of up to $2,000 per calendar year

• Great discounts on Hotels, Restaurants, and much more

• Eligible to participate in the Employee Referral Bonus Program. Up to $1,000 per referral

Bold. Bright. Caring. Energetic. Driven. Strategic. Daring. To deliver the type of outstanding experience we aim to provide our guests, we need remarkable individuals who are passionate and committed to making a difference. If this sounds like you, then explore the career positions at Sage Hospitality that await you.