Job Description

Summary: This position is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments.

Essential Functions:

• Keeps track of all payments and expenditures, invoices, statements, credits, etc.
• Maintains accounting ledgers by verifying and posting account transactions.
• Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Vendor payments by monitoring discount opportunities and due dates, process checks, wires, and credit card payments, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments.
• Reconcile vendor accounts by reconciling monthly statements.
• Provide accurate and effective document preparation and records management relative to the Accounts Payable function in accordance with records retention policies and procedures.
• Process and complete month-end accounts payable reports.
• Matching invoices to purchase orders and vouchers.
• Consistent and timely communication with vendors and management.
• Respond to requests from auditors and provides information in a timely manner.
• Manage all emails coming to accounts payable daily.
• Full cycle AP processing including 3-way match.
• Ensure correct approval, sorting, coding & matching of invoices/receipts.
• Ability to multi-task, meet firm deadlines, proactively prioritize needs and effectively manage priorities.
• Other office duties as assigned.

Requirements

Physical Demands:

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. This position may occasionally lift up to 25 pounds for files and computer printouts.

Position Type:

This is a full-time in office position; 40 hour minimum, with the expectation to maintain a regular work schedule of 8:30am to 5:00pm. Occasional evening and weekend work may be required as job duties demand.

Required Education and Experience:

• Associate's degree in accounting or business administration, or equivalent business experience
• 4 years AP Clerk or similar experience
• Knowledge of bookkeeping and generally accepted accounting principles
• Excellent math skills with high-level of accuracy and detail
• High-level of confidentially and discretion

Preferred Education and Experience:

• Experience with ERP/accounting systems; Oracle accounting software experience

Other Duties:

All other duties as assigned by management. Duties, responsibilities and activities may change at any time with or without notice.