Job Description

We are seeking a detail-oriented and reliable Accounts Payable Clerk to support accounting operations across multiple entities. This role is responsible for managing the end-to-end accounts payable process, including processing invoices, maintaining accurate financial records, and ensuring timely payments to vendors. The ideal candidate is highly organized, responsive, and able to thrive in a fast-paced, multi-entity environment. Strong attention to detail, accountability, and the ability to manage competing priorities are essential for success in this role.

• Work Setup: Work from home
• Schedule: Monday to Friday, 8:00 AM – 5:00 PM or 9:00 AM – 6:00 PM EST | 8:00 PM – 5:00 AM or 9:00 PM – 6:00 AM Manila Time
• Holidays: PH Holidays

Key Responsibilities

• Process high-volume vendor invoices accurately and on time
• Review invoices for proper coding, approvals, and supporting documentation
• Enter invoices into accounting systems (e.g., NetSuite or similar)
• Monitor AP inbox and respond to vendor and internal inquiries
• Reconcile vendor statements and resolve discrepancies
• Prepare and process payment runs (checks, ACH, wires)
• Maintain organized digital records of invoices and payment documentation
• Assist with month-end close activities related to accounts payable
• Ensure compliance with company policies and internal controls

Qualifications

• Minimum of 2+ years of experience in accounts payable or general accounting
• Prior experience in a high-volume accounts payable environment
• Strong attention to detail with a high level of accuracy
• Excellent organizational and time management skills
• Ability to work independently and consistently meet deadlines
• Strong written and verbal communication skills
• Proficient in Microsoft Excel and accounting systems
• Experience with NetSuite or similar ERP systems is an advantage
• Comfortable collaborating with U.S.-based accounting and operations teams

Key Competencies

• Accountability and follow-through
• Attention to detail
• Responsiveness and communication
• Problem-solving mindset
• Ability to manage multiple priorities