Job Description

The Accounts Payable Clerk will work within the Accounting Department and will report to the Accounting Manager. They will work closely with subcontractors and vendor Accounts Payable Departments to assist the Office Manager in tasks such as processing and payment of invoices. This position will also assist with processing payments within the company as well as the organization and filing of paperwork. To support Hoffman’s dedication to our people this position will be fully in-office.

Salary Range: $50,000 - $75,000

Essential Responsibilities:

• Process check requests and expense reports on a regular basis.
• Accurately review, code, and process vendor invoices.
• Perform monthly reconciliations.
• Maintain a large number of vendor accounts while staying in compliance with company policies and procedures.
• Perform data entry associated with accounts payable.
• Review and reconcile invoice discrepancies.
• Audit and process credit card bills.
• Address and respond to vendor inquiries in a timely manner.
• Filing/record retention.

Qualifications:

Position Related Skills

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, and Teams), and have a general understanding of working within a computer network.
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Excellent analytical, and arithmetic skills.
• Detail oriented and strong organizational skills.
• Must be willing to work in a large professional office setting.
• Must be willing to learn, take direction, and take on any added responsibilities as needed.
• Must be dependable and a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Professional Experience and Education

• Two to three (2-3) years of equivalent work experience required.
• High School Diploma or GED required.
• Associates Degree in Accounting or equivalent preferred.

Physical and Mental Requirements:

• Standing/Walking/Sitting: Workday is combination of standing, walking and sitting.
• Must be able to climb stairs: 5% of day. 
• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use. 
• Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination. 
• Hearing: Sufficient to hear conversational levels in person and over the telephone.
• Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Bending/Twisting: Minimal. 
• Kneeling/Crouching/Crawling: Minimal. 
• Constant mental alertness, accuracy, and attention to detail required. 
• Must be able to work independently, make decisions, and follow through on all assignments. 
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results. 
• Must be able to plan and organize work. 
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice. 

**Please note, we are not able to offer sponsorship for this position. **