Job Description

Job Location Houston, TX 77002

ALTIVIA is seeking a detail-oriented, accountable, and motivated entry-level Accounts Payable Clerk to join our growing finance and accounting team. This role is designed for early-career professionals seeking to grow into a core finance operations role within a fast-paced, multi-entity chemical manufacturing company. The AP Clerk will support the day-to-day processing of vendor invoices, three-way matching, payment processing, and compliance with internal controls.

Key Responsibilities:

• Invoice Processing:
  • Process incoming vendor invoices (PO and non-PO) in Chempax, ensuring accurate GL coding, cost center tagging, and entity assignment.
  • Perform 2-way and 3-way matching of invoices with POs and receiving documents.
• Payment Support:
  • Assist with weekly payment runs (ACH, check, wire), ensuring approvals and cutoffs are met.
  • Flag discrepancies, missing documents, or approval gaps for resolution.
• Vendor Communication:
  • Respond to vendor inquiries in a timely and professional manner.
  • Support vendor statement reconciliations and follow up on outstanding items.
• Internal Collaboration:
  • Work closely with purchasing, receiving, and plant personnel to resolve invoice exceptions.
  • Support senior AP staff and accounting team with data entry, reporting, and special projects.
• Compliance & Documentation:
  • Maintain accurate records and documentation in compliance with company policies and audit standards.
  • Follow internal control procedures for invoice approvals, reversals, and corrections.

Required Qualifications:

• Associate degree or coursework in Accounting, Finance, or Business; Bachelor’s degree preferred.
• 0–2 years of accounts payable or accounting support experience.
• Strong attention to detail and accuracy.
• Ability to work independently and manage deadlines in a high-volume environment.
• Excellent communication and organizational skills.
• Proficient in Microsoft Excel and Outlook.
• Familiarity with ERP systems preferred (Chempax or SAP experience is a plus).

Preferred Attributes:

• Strong sense of accountability and ownership.
• Willingness to learn and grow into a broader accounting role.
• Comfortable working in a multi-entity, industrial or manufacturing setting.
• Team player with a continuous improvement mindset.

Qualifications