Job Description

Ensures that CHA financial obligations are fulfilled in a timely manner by processingand paying properlyauthorizedpurchasesexpeditiously.Records paymentsin the appropriate generalledger account;ensuresthat liability accounts associated with accountspayable arereconciled,andthatall adjustments are recorded to the general ledger.

Thispositionkeeps records offinancial transactions fortheAuthority, using calculatorand computer system. Verifies, allocates, and posts details of business transactions to appropriate accounts in journalsor computer files from documents, such as sales slips, invoices, receipts, check stubs, and computer print‐outs. Summarizes details in separate ledgers of computer files and transfers data to generalledger, usingcalculatororcomputer.Reconciles andbalances accounts. May compile reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to operation of business. Completes records to or through trial balances.

Reviews all invoices for accuracy, compliance with the terms of the purchase order, available purchase order balances, correct and complete general ledger account coding, and payment approval. reconciles liability accounts associated with accounts payable ensure balances on AP lability accounts are accurate.

This position will review and update weekly aging report for managementstaff and will provide managementwith history, follow‐up or otherpertinent information including dataleading uptothe escalation of problem invoices. Reviews and processes travel requests and advances including arranging and finalizing travel plans for authorized travelers, ensuring business related travel is properly approved and in compliance with CHA travel policy.

Thisposition interacts internally withCHA staffauthority‐wide regarding payment issuesor concerns. Internal contacts includeoutsidevendorstorequest andprovide information regardingthe status of invoices.

• Prepares monthly accrual journal vouchers for utilities; unrecorded invoices for the period or adjustments to general ledger account when required.

• Processes mileage reports and provides follow‐up on insurance requirements to ensure employees are reimbursed for mileage associated with business related travel and within the mileage reimbursement requirements as stated in the travel policy.

• Verifiesandcompletesreviewusingtheonlinebankingsystemforlostormissing checks.

• Preparesdocumentationforpaymentvoid,stopandpaymentcancellationor reissuance.

• Provides customer service to internal and external customers that include providing payment information when needed; contacting user departments on invoice discrepancies and documentation or assisting in resolving invoice or purchase order issues.

• Verifies authorization signature on receiving and inspection documents and check requests to ensure payments have been properly authorized for payment.

• Reviews final disbursement registers to ensure correct remit to locations as well as appropriate disbursing bank account.

• Maintains historical records by scanning and filing documents for use as necessary by management, HUD reviews and independent auditors. This includes research of retained documents and request of boxes from storage.

• Createsandsubmitsweeklyreportsto management.

• Participatesinsystemtestingwhen required.

• Opens,sortsanddatereceivedincomingmailsandinvoicesfor processing.

• Performs all other duties and projects as assigned.

QUALIFICATIONS

This position requires proficiency with 10‐key adding machine, knowledge of HUD regulations, effective analyticalandproblemsolvingskills,andcomputerliteracy.Knowledgeofgenerallyacceptedaccounting principles and the ability to effectively communicate and provide excellent customer service is required.

This position requires an Associate’s Degree in Accounting, Finance or related discipline, a minimum of four (4) years of related work experience in Accounts Payable or an Accounting environment or the equivalent combination of training, education or related work experience.

BENEFITS AT-A-GLANCE

• Vacation, Sick and Personal, competitive PTO package

• Medical (HMO, PPO, and No employee cost High-Deductible PPO) Dental, Vision, and Life Insurance

• Short-Term and Long-Term Disability Insurance

• Long-Term Care Insurance

• Pet Insurance

• Parking Transit

• Prepaid Legal Services

• Brightstar 529 College Savings Plan

• Identity Theft Protection

• Hospital Indemnity Insurance

• Voluntary Critical Illness Insurance

• Deferred Compensation Plan: Empower 457/401(a) with a 3% employer match

• Pension Plan: CHA makes contributions on behalf of the employee, along with the employee's 3% contribution; 100% vesting occurs after 6 years of continuous employment or opt-out of CHA's Retirement Plan and continues to participate in the Municipal Employees Annuity and Benefit Fund of Chicago

• Hybrid work schedule (position specific) This position may be eligible for remote work following a successful completion of a 90-day probationary period according to CHA’s established policies and procedures.

"Applications will be accepted for 30 days from the date of posting. However, the position may be closed at any point if a sufficient number of qualified applications are received.”

SalaryRange:$55,000–60,000

Grade: 60U

FLSA:Non‐Exempt

Union: Yes