Job Description

The Accounts Payable Associate (AP Associate) supports the activities of the Finance Department under the direction of the Accounting Services Supervisor. The AP Associate ensures that efficient, timely, and accurate processing and payment of vendor invoices under his or her control are carried out with the highest ethical and professional standards; and that all work is accomplished with quality and in accordance with EAA values, policies, and procedures.

ROLES AND RESPONSIBILITIES

1. Perform detailed and accurate matching of purchase order receipts to accounts payable invoices.
2. Reconcile vendor statements and receiving reports.
3. Audit and process expenses made via company P-Card program.
4. Audit expense reports for travel policy compliance, complete entries as needed
5. Review transaction account coding for accuracy
6. Perform entry of new vendor master records, invoices and check requests into accounting software.
7. Communicate with vendors to resolve balances, credits, and invoice issues
8. Assist with weekly check runs
9. Distribute check payments as needed
10. Collaborate with Accounting Services Manager on expansion of ACH payment initiative.
11. Complete updates of vendor master records as needed
12. Serve as an internal resource for questions regarding AP and Acumatica. Provide additional training to staff on Acumatica software as required.
13. Miscellaneous administrative tasks: mail, faxes, scanning, filing, etc.
14. Monitor shared department email inbox and address items as needed.
15. Assist in processing 1099’s and other tax forms
16. Assist with month and year-end closings
17. Provide support to department during EAA AirVenture and related events
18. Protect organization's value by keeping information confidential
19. Follow all processes and procedures in accounts payable to maintain controls
20. Embrace and support the EAA mission and perform safe practices in the workplace and aviation environment.
21. All other duties as assigned.

MINIMUM QUALIFICATIONS

• Associate degree in accounting or equivalent combination of education and work experience
• Minimum of one to three years Accounts Payable, general accounting, and customer service experience
• Ability to perform accurate high volume alpha and numeric data entry
• Knowledge of accounting practices, techniques and terminology
• Ability to organize files and effectively retrieve data
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.

PREFERRED QUALIFICATIONS

• Aptify, Acumatica, or other related CRM experience a plus
• Prior experience with inventory control systems, purchase orders and receiving

PHYSICAL REQUIREMENTS

Typical office setting. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Preparation for AirVenture or other events may require lifting up to 50 lbs occasionally, standing and walking for extended periods of time while bending, squatting, kneeling, twisting, and push and pull motions.

EEO STATEMENT

EAA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.