Job Description

Born of a simple gesture in 1976, L’Occitane en Provence reveals the living power of flora, where the light of the sun meets the richness of the earth.
With advanced expertise, we turn these natural treasures into sensorial, efficient experiences, as sustainable as possible and profoundly inspired by Haute Provencal nature.
Our culture is built through everyday moments, how we behave, make decisions and show up for each other.
With Trust as our foundation, Curiosity as our compass, Excellence as our standard, we create lasting Impact
for the people around us and our planet.

The Accounts Payable Associate will maintain current accounts and assist in invoicing functions. The AP Associate will be responsible for analyzing invoices, PO’s, assign payments, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within a specific industry.

Job Responsibilities

Invoice processing
- o Monitor Canada email inbox daily for invoices
- o Scan invoices into Verify to be uploaded into SAP Cockpit for processing
- o Verify that the correct PO is being used, confirm correct coding is being applied to FI invoices
- o Use Excel upload sheet to submit mass posting for recurring invoices
- o Investigate and resolve problems associated with processing of invoices and Purchase Orders
Payments
- o Prepare batch check runs, ACH transactions, and wire submissions once a week
- o Pay vendors based on the agreed payments terms
Reconcile
- o Review AP aging report
- o Research and resolve all inquiries and disputes
- o Reconcile monthly statements in collaboration with retail development team for amounts owed to landlords
Maintenance/Audit/Projects
- o Convert manual filing to electronic filing
- o Participate in external and internal audits/ retrieving invoices
- o Auditing travel and entertainment expense reports
- o Proactively identifying areas of improvement and prepare SOPs
- o Assist with preparation of monthly percent rent calculations based on L’Occitane’s monthly sales figures
- o Assist with comparison of Lease Accounting system (Apex) to balances within L’Occitane’s general ledger
Perform additional project work to support corporate initiatives

Key Performance Indicators (KPIs)

Invoices processed timely
Payments on time
Vendor conflict resolution
Customer service

Requirements

Education

Bachelor’s Degree in Accounting, Finance or related discipline

Experience & Skills

Minimum of 3-5 years’ experience in accounts payable
Experience in SAP program is a must
Experience in PO System
Proficient in Excel
Attention to details/Organization
Excellent written and verbal communication skills
Maintain Vendor Relationships
Experience with landlords, lease accounting and/or property management companies would be an asset

Excellent time management, team player and collaboration skills

What We O ffer

Comprehensive benefits package
Generous employee discount to use on all your favorite L’Occitane en Provence product

L'Occitane en Provence offers a competitive compensation package and a comprehensive benefits package. L’Occitane en Provence is an equal opportunities employer. One way we act on this is by continuously fostering a more diverse and inclusive workplace and organizational culture. We are committed to building an environment that is free from discrimination and harassment, where everyone feels respected, valued, and able to grow. We seek positive-minded individuals who embody our core behaviors — Trust, Curiosity, Excellence, Impact — and who share our commitment to sustainability.

We welcome applications from people of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability statuses, and all other dimensions of diversity. Employment may be subject to verification of references and background check investigation.

If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfil every single listed qualification.

All Applicants:

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About L'OCCITANE Group (B Corp)

The L’OCCITANE Group is a leading international manufacturer and retailer of premium and sustainable beauty and wellness products. The Group operates in 90 countries worldwide and has 3,000 retail outlets, including over 1,300 of its own stores.

Within its portfolio of premium beauty brands that champion organic and natural ingredients are: Maison L'Occitane en Provence, Melvita, Erborian, L’OCCITANE au Brésil, LimeLife by Alcone, ELEMIS, Sol de Janeiro and Dr. Vranjes Firenze.

Innovative venture studio OBRATORI is also part of the Group.

With its nature-positive vision and entrepreneurial ethos, L’OCCITANE Group is committed to investing in communities, biodiversity, reducing waste and to finding sustainable solutions to create a better and healthier planet.

The mission statement of the Group is: With empowerment we positively impact people and regenerate nature.

The L'OCCITANE Group is a certified B Corporation.

Industry

Chemicals & Materials

Company Size

5,001-10,000 employees

Headquarters

Plan-les-Ouates, CH

Year Founded

Unknown

Website

loccitane.com

Social Media

Accounts Payable Associate (Contract)