Job Description

Accounts Payable Assistant (Temporary)

Location: McHenry, IL

Schedule: Monday – Friday, 8:00 p.m. – 4:30 p.m.

Work Arrangement: 100% Onsite

Assignment Length: 3-6 months with the potential for extension

Hourly Wage: $23 - $26 per hour

Join Our Accounting Team!

We're looking for a detail-oriented Accounts Payable Assistant to support our accounting department during a temporary assignment. If you enjoy working in a fast-paced environment, have strong organizational skills, and take pride in accuracy, we'd love to hear from you.

In this role, you'll play a key part in ensuring vendor invoices are processed accurately and paid on time while supporting daily accounts payable operations.

What You'll Do

• Process vendor invoices accurately and efficiently in the ERP system
• Obtain appropriate approvals before processing invoices
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices
• Review invoices for accuracy, coding, and mathematical correctness
• Verify General Ledger account coding
• Identify and process 1099-reportable transactions
• Maintain accurate vendor records and required government documentation
• Process weekly vendor payments, including ACH, wire transfers, checks, and credit card transactions
• Provide backup support for other Accounts Payable team members as needed
• Research and resolve invoice discrepancies
• Identify and report unusual or suspicious transactions
• Help ensure vendors are paid accurately and on time

Qualifications

• High School Diploma or GED required
• 2-3 years of Accounts Payable experience
• Solid understanding of accounts payable processes and best practices
• Experience working in a manufacturing or distribution environment preferred
• Minimum of 2-3 years of experience using an ERP system; SAP experience is strongly preferred
• Experience supporting global business operations is a plus
• Intermediate to advanced Microsoft Excel skills, including: PIvot Tables, VLOOKUPS, SUMIFS
• Strong attention to detail and organizational skills
• Ability to prioritize multiple tasks and meet deadlines
• Excellent verbal and written communication skills
• Strong problem-solving and critical thinking abilities
• Must be able to read, write, and communicate effectively in English

What We're Looking For

The ideal candidate is dependable, organized, and enjoys working with numbers. You'll thrive in this role if you're able to manage multiple priorities, work independently, and maintain a high level of accuracy while supporting a collaborative accounting team.

This is not a job description. More details will be provided regarding the functions of this position.

At Medela, you will be joining a global community of colleagues, united by the purpose that drives our business: helping people. Medela exists to advance human health and well-being through knowledge-based and innovative human milk and medical vacuum solutions.

Our employees are empowered to serve this purpose in a family-owned company that is growing rapidly around the world. We value intensive exchanges, diverse perspectives, and unbureaucratic decisions. You will have the opportunity to develop at an international level, and witness the direct impact your work has on our company’s success.

If you are interested in this opportunity, we are looking forward to receiving your application.
For this position we only consider direct applications - thank you for your understanding.

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, citizenship, sex, protected veteran status, age, physical or mental disability, medical condition, HIV/AIDs status, marital status, domestic partner status, sexual orientation, gender identity (transgender status), weight, height or any other characteristic protected by federal, state, or local law or ordinance.

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