Job Description

Student Title Classification Information

Quick Link https://chapman.peopleadmin.com/postings/40719 Job Number SE236924

Position Information

Department or Unit Name Financial Services- Accounts Payable Position Headcount 3 Position Title Accounts Payable Assistant Academic Year Academic Year 2026-2027 Term or Semester All Academic Year Is this Role for an Undergrad or Grad Student? Undergrad Anticipated Pay Range $16.90 - $16.90 Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done? Orange Approved Supervisor Denise Vega Supervisor Email dvega@chapman.edu

Scheduling

Please use dates within Chapman Academic Calendar

(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date 08/24/2026 Projected End Date 05/14/2027 Average number of hours per week Up to 19 Hrs

Position Summary Information

Job Description Summary

Provide administrative support for Accounts Payable operations by reviewing and auditing payment requests, verifying reconciliations, and ensuring accuracy and compliance with established procedures.

Responsibilities

• Perform general office and administrative support functions.
• Scan, organize, and maintain invoice documentation and records.
• Review and audit payment requests for accuracy, completeness, and compliance with established procedures.
• Audit reconciliation reports to ensure accuracy and identify discrepancies.
• Assist with records management and document processing as needed.
• Perform other related duties and special projects as assigned.

Required Qualifications

• Little to no prior experience required.
• Ability and willingness to learn Accounts Payable and administrative support processes.
• Basic proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong attention to detail with the ability to review documents for accuracy.
• Ability to follow instructions, maintain organized records, and complete tasks in a timely manner.
• Strong organizational and communication skills.
• Ability to work independently and as part of a team.

Desired Qualifications

Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite. Attention to detail.

Special Instructions to Applicants

Budget Information

Is Federal work-study required? With or Without FWS