Job Description

Accounts Payable Assistant

Department: Finance

Employment Type: Full Time

Location: Valley Mills, Drighlington

Compensation: £28,000 - £30,000 / year

Description

At Vintage.com, we believe everything has value and nothing should be wasted. We make it simple for customers to sell the pre-loved items they no longer need, giving them a second chance while creating a more sustainable way to buy and sell.

We are building the world’s largest trading platform for pre-loved items, powered by people and data. With teams across the UK and Europe, we work as one business to create brilliant experiences for our customers, partners and each other.

Our Finance team keeps the business running smoothly. From paying suppliers accurately and on time to maintaining strong financial controls, the team gives colleagues and leaders the reliable information they need to make good decisions.

You’ll work closely with the Financial Controller and colleagues across the wider business, building trusted relationships and making sure our accounts payable processes are accurate, efficient and easy to navigate.

As our Accounts Payable Assistant, you’ll take ownership of the day-to-day running of our accounts payable function, helping make sure money owed by the business is processed accurately, controlled carefully and paid on time.

You’ll manage activity across the purchase ledger, from processing supplier invoices and resolving queries through to preparing payment runs and completing reconciliations. Your work will help us maintain strong supplier relationships, support accurate month-end reporting and protect the financial controls a growing international business needs.

• Supplier invoices are processed accurately, efficiently and within agreed timescales.
• Payment runs are well prepared, properly approved and completed on time.
• Supplier statements are reconciled regularly, with discrepancies investigated and resolved quickly.
• Supplier and internal queries receive clear, professional and timely responses.
• Purchase ledger records are complete, reliable and ready to support month-end and year-end reporting.
• Accounts payable processes and controls continue to become simpler, stronger and more scalable.

What You’ll Do

Purchase ledger and invoice processing

• Process a high volume of supplier invoices accurately and efficiently.
• Match invoices to purchase orders where applicable, checking coding, approval and supporting information.
• Maintain complete and accurate supplier records across our finance systems.
• Investigate invoice discrepancies and work with colleagues and suppliers to resolve them.

Payments and reconciliations

• Prepare weekly and monthly supplier payment runs in line with agreed controls and approval processes.
• Reconcile supplier statements and follow up missing invoices, credits and outstanding balances.
• Resolve payment queries promptly and communicate clearly with suppliers and internal stakeholders.

Financial control and reporting

• Support month-end and year-end accounts payable activities, including accruals and ledger reviews.
• Make sure invoices and payments follow company policies, approval limits and financial procedures.
• Maintain accurate audit trails and provide supporting information when required.
• Work with the wider Finance team to protect the accuracy and integrity of our financial records.

Continuous improvement and relationships

• Build positive, trusted relationships with suppliers and colleagues across the business.
• Identify opportunities to simplify accounts payable processes, reduce errors and improve turnaround times.
• Support improvements to systems, reporting and financial controls as the business grows.
• Share knowledge and provide practical support across the wider Finance team when needed.

What You’ll Bring

Essential

• At least two years’ experience in an accounts payable or purchase ledger role.
• Strong knowledge of end-to-end purchase ledger processes, including invoice processing, payment runs and supplier reconciliations.
• Experience processing high volumes of invoices accurately and working to clear deadlines.
• Confident reconciliation and problem-solving skills, with the ability to investigate discrepancies through to resolution.
• Excellent attention to detail and a strong commitment to accurate financial records.
• A well-organised approach, with the ability to manage competing priorities and work independently.
• Clear, professional communication skills and confidence working with suppliers and internal stakeholders.
• Good working knowledge of Microsoft Excel.
• A collaborative mindset and willingness to contribute to the wider Finance team.

Helpful

• Experience using Sage 50 or a similar accounting system.
• Experience working in a multi-site, international or fast-growing business.
• Experience supporting month-end and year-end finance processes.
• Put customers first by recognising that accurate supplier payments help the whole business deliver a dependable service.
• Work as one team by communicating openly, sharing information and helping colleagues resolve issues.
• Take ownership of your work, follow queries through to resolution and speak up when something does not look right.
• Stay focused on the details that matter while looking for simpler, smarter ways to work.
• Keep others in the know with clear updates, reliable records and timely escalation of risks or delays.