Job Description

Accounts Payable Assistant

Department: Corporate Services - Finance

Employment Type: Full Time

Location: Remote - Mexico

Gravity Global is the world’s most awarded marketing consultancy specialising in brands operating in complex markets. Led by strategy, innovation, technology, data and creativity, we create brand-and-demand marketing programmes that drive transformational growth for our clients. With 14 wholly owned offices across the US, Europe, and APAC, you can develop a truly global career in a rapidly scaling organisation.

About the Role
We are looking for a detail-oriented Accounts Payable Assistant to join our finance team and support the day-to-day financial operations of the business.

This role will play an important part in ensuring the accurate and timely processing of supplier invoices, payments and reconciliations while maintaining strong relationships with internal teams and external suppliers.

You will work closely with colleagues across the Global Finance team and wider business to ensure accounts payable processes run smoothly and efficiently.

Key Responsibilities

Account Payable

• Process supplier invoices, including posting multi-currency purchase invoices
  
  
• Reconcile supplier statements and resolve accounts payable queries
  
  
• Maintain accurate records and ensure timely invoice processing

Purchase Orders

• Conduct monthly reviews of open purchase orders
• Partner with internal teams to manage and update existing orders
• Close redundant or completed purchase order.

Credit Card Management

• Post and reconcile monthly credit card transactions for the UK Group

Banking & Payments

• Perform daily bank postings and reconciliations
• Set up monthly supplier payment runs in line with payment terms and cashflow requirements
• Support payroll payment runs
• Process ad-hoc payments when required

Supplier mamagement

• Review and process supplier onboarding documentation
• Verify supplier bank details
• Maintain strong supplier relationships and respond to queries promptly

Expenses

• Review and approve expense claims to ensure they meet company policy and finance standards

Admin & Support

• Maintain the accounts payable inbox and task management
• Ensure timely filing and documentation
• Provide ad-hoc support to the wider finance team as required

Skills, Knowledge and Expertise

• Strong Microsoft Excel skills.
• Experience with VAT
• Experience with ERP systems.
• First class communication skills, including fluent in written and spoken English, competent at communicating at all levels with both finance and non-finance teams.

Desirable

• Previous experience in an Accounts Payable or finance support role
• Experience working in a multi-entity or international business environment
  
  

What we can offer:

While specific benefits may vary by region due to cultural norms, all team members at Gravity Global can expect a supportive, inclusive, and rewarding environment designed to help you do your best work and grow your career.

Key aspects of being part of the Gravity Global community:

• 💰 Competitive Reward & Pay – we recognise and value your contribution with fair and competitive rewards aligned to local market practices, designed to celebrate excellence and support long-term success.
• 🚀 Career Growth & Development – we believe development is ongoing, not annual. Through our Continuous Performance Management (CPM) process, which includes regular feedback and coaching, we help you refine your skills, celebrate your achievements, and plan for future success enabling you to reach your full potential.
• 🤝 Collaboration – be part of a cross-functional, global team that values sharing insights, ideas, and best practices to drive collective success.
• 🎓 Professional Development – we invest in you through ongoing training and learning programmes designed to expand your expertise and confidence.
• 🌴 Work-Life Balance – while we expect dedication to client success, we also value your wellbeing, offering flexible working arrangements and plentiful paid time off.
• 🎉 Community & Recognition – we celebrate our people through social and team-building events, recognise length of service and life milestones, and appreciate individual contributions through our Gravity Gratitude ‘kudos’ recognition programme.
• 👨‍👩‍👧 Family Support – we understand family matters and our people benefit from family-friendly policies such as parental leave, and access to wellbeing resources to help you balance work and family life.
• 🌱 Purpose & Belonging – we are committed to Environmental, Social and Governance (ESG) principles, fostering a workplace where positive impact matters. Our people are encouraged to get involved in employee resource groups that champion wellbeing, sustainability and culture.

Important Disclosure:
At Gravity Global, we believe in recognising every team member’s contribution. Your total rewards package – including salary and benefits – will align with country specific labor laws and our company policies. We’ll walk you through all the details during the offer stage.

Gravity Global is an equal opportunities employer and we do not discriminate on the basis of sex, race, religion, age, sexuality, disability and other protected status as required by applicable law.

If your experience doesn't align perfectly with the job criteria, but you meet some of the criteria and are excited about the role and Gravity, please don't be put off applying! We would encourage you to apply for the role as you may be just the right person for this role or other roles.