Job Description

Accounts Payable Assistant - 12 month fixed term contract

Location: Birmingham
Department: Finance
Hours: 9:30am–5:30pm (Flexibility required)
Reports to: Senior Accounts Payable Assistant

Are you an organised, detail‑driven finance professional looking to grow your career within a busy and supportive finance team? We’re looking for an Accounts Payable Assistant to join our UK Accounts Payable and Global Expense team, playing a key role in maintaining accurate supplier accounts and ensuring the smooth processing of financial transactions across the business.

About the Role

In this role, you’ll support the UK Accounts Payable and Global Expense Manager with the full end‑to‑end processing of supplier invoices and expense claims. You’ll work closely with internal stakeholders and external suppliers to keep accounts accurate, up to date and compliant with internal controls and VAT regulations. This is a fantastic opportunity to develop strong finance and bookkeeping skills within a collaborative team environment.

Key Responsibilities

• Logging all invoices promptly on receipt and ensuring appropriate authorisation
• Ensuring VAT compliance across all transactions
• Correct allocation of expenses to relevant budget holders
• Accurate input of invoices, with high‑quality narratives to support reporting
• Working closely with cashiers to ensure timely payments under Solicitors Accounts Rules
• Maintaining supplier data including addresses and payment terms
• Liaising with suppliers and handling internal and external queries
• Monthly supplier statement reconciliations
• Preparing and processing payment schedules, ensuring reconciled accounts
• Posting disbursement costs (e.g., searches, copying, faxes) onto the sales ledger
• Paying Experts’ and Counsel fees in line with SAR rules
• Reconciling and posting new invoices and fee notes
• Ensuring fee notes are billed promptly
• Managing Pending VAT processes and ensuring accurate quarterly VAT claims
• Supporting the finance team with ad hoc duties as required

About You

We are looking for someone who is proactive, accurate and comfortable working in a fast‑paced environment.

Essential Experience & Skills:

• Basic bookkeeping knowledge
• Experience processing high volumes of transactions
• Strong attention to detail and accuracy
• Confident working to deadlines
• IT literate; experience with CMS Open and Excel is beneficial
• Clear and confident communication skills

Desirable:

• Knowledge of Solicitors Accounts Rules (SAR), though not essential

About the Business:

Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.

What can we offer you?

• Carers’ leave (up to five paid days’ leave towards caring responsibilities)
• 25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
• Contributory pension of up to 5%.
• Private healthcare policy
• Death in service cover (4 x base salary).
• Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
• Cycle to work scheme.

What happens next?

Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.

We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our strength lies in our differences.

We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges. It’s how we’ll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.

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