Job Description

• Invoice Processing: Receive, review, validate, code, and process supplier invoices, credit memos, debit memos, and payment requests in Oracle.
• Three-Way Matching: Match invoices against purchase orders and receiving documents, ensuring quantity, price, supplier, and approval details are accurate before payment.
• General Ledger Coding: Assign appropriate cost centers, accounts, tax codes, project codes, and other accounting dimensions in accordance with company guidelines.
• Payment Processing: Prepare and support scheduled payment runs, ensuring payments are accurate, properly approved, and released within agreed payment terms.
• Vendor Management: Maintain vendor master data, validate vendor details, support onboarding requirements, and respond to vendor payment inquiries professionally and promptly. Validate and set up vendor bank account information.
• Exception Resolution: Investigate and resolve invoice discrepancies, missing approvals, duplicate invoices, price or quantity variances, blocked invoices, and payment issues with internal teams and suppliers.
• Employee Expense Support: Review and process employee payments related to cash advance, travel and other reimbursements. Follow up liquidation of employee advances and process expense reports, ensuring compliance with travel, reimbursement and approval policies.
• Month-End Close Support: Prepare accounts payable accruals, reconciliations, aging reports, and supporting schedules required for month-end and year-end close activities. Clean up clearing accounts.
• Reconciliations: Reconcile vendor statements, AP subledger balances, GR/IR or received-not-invoiced accounts, and related general ledger accounts. Monitor and drive resolution and coordination of invoice related concerns.
• Regulatory Requirements: Prepare, process and release Withholding Tax Certificates (BIR 2307), VAT (BIR2550M/Q with quarterly summary list - purchases part, Expanded Withholding Tax (BIR1604-E, BIR 0619-E and 1601-EQ) and monthly PEZA report on AP related information.
• Compliance and Controls: Ensure adherence to internal controls, segregation of duties, authorization matrix, tax documentation requirements, and company procurement and payment policies.
• Audit Support: Provide supporting documentation, schedules, explanations, and transaction details for internal, external, tax, and statutory audits.
• Reporting and Analysis: Prepare regular AP reports such as aging analysis, invoice status, payment forecast, blocked invoice listing, vendor issue tracker, and key process metrics.
• Process Improvement: Identify opportunities to improve invoice processing accuracy, reduce cycle time, eliminate recurring issues, strengthen controls, and support automation initiatives.
• Others: Perform other related duties and activities that may be assigned by immediate superior or management.

• Graduate of B.S. Accountancy or Financial Management.
• Experience of at least 2 to 3 years in accounts payable, general accounting or shared services environment preferred.
• Working knowledge of invoice processing, payment terms, general ledger coding, reconciliations and month-end close processes.
• Experience with ERP systems such as SAP, Oracle, NetSuite or similar platforms.
• Strong Microsoft Excel skills and ability to work with large transaction volumes.
• High attention to detail, accuracy, confidentiality and accountability.
• Strong analytical, problem-solving, communication and stakeholder management skills.
• Ability to work under deadlines, manage priorities and follow established policies and procedures.