Job Description

Position: Accounts Payable Analyst & Administrative Support Specialist

Reports To: Controller

Department: Manufacturing

Location: Manufacturing Floor / Office

Company Overview

GROTE ELECTRONICS is a leading manufacturer of vehicle lighting and safety systems. We are committed to delivering exceptional quality and value to our customers—both internal and external. We value teamwork, clear communication of quality objectives, and hands-on engagement in improving our processes. Success is driven by individuals who actively apply Kaizen thinking, lead improvement efforts, and help advance operational excellence across the organization.

Position Summary

We are currently seeking an individual to join our Accounting Department as an Accounts Payable & Administrative Support Specialist in our Waterloo Location.

Reporting directly to the Controller, the successful candidate will play a key role in supporting the accounting team by managing the full accounts payable cycle, maintaining vendor relationships, and providing administrative support to ensure efficient business operations.

Responsibilities

• Process vendor invoices electronically and maintain digital invoice records.
• Verify vendor invoices against purchase orders, contracts, and subcontract agreements.
• Accurately enter and upload invoices into the accounting system.
• Ensure invoices are coded correctly to appropriate general ledger accounts, departments, and projects.
• Obtain required approvals prior to payment processing.
• Prepare and process vendor payments through ACH, EFT, wire transfers, and cheques.
• Reconcile vendor statements and investigate discrepancies.
• Resolve invoice issues with vendors and internal departments.
• Monitor accounts payable aging reports and follow up on outstanding items.
• Investigate and resolve disputed or overdue invoices.
• Respond to vendor inquiries regarding payment status and account information.
• Ensure urgent payments are processed accurately and on schedule.
• Support month-end closing activities related to accounts payable.
• Provide general support to the accounting team as required.

Skills & Qualifications:

• Certificate or Diploma in Accounting, Business Administration, Finance, or a related field.
• 1-3 years of Accounts Payable experience.
• Strong understanding of AP processes, invoice matching, payment processing, and vendor management.
• Experience processing high volumes of invoices accurately and efficiently.
• Strong knowledge of general ledger coding and basic accounting principles.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Experience with ERP or accounting software; JD Edwards software experience is an asset.
• Strong communication and interpersonal skills.

Compliance Statement

Grote Electronics complies with the Ontario Employment Standards Act, 2000 (ESA) and all applicable employment laws. We are also committed to upholding the Ontario Human Rights Code, ensuring a workplace and recruitment process that is free from discrimination and barriers. AI maybe used in the selection process.

Job Type: Full-time, Permanent

Pay: $50,000 - $60,000 per year

Benefits

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person