Job Description

To authenticate, verify approvals, and process vendor invoices timely and accurately. Perform various accounting functions including analyzing and processing Accounts Payable transactions, managing internal and external customer data request, maintaining files, processing P.O., and receiving documents, and contacting and assisting vendors and internal customers.

ESSENTIAL FUNCTIONS:

• Ensures authenticity of invoices, external and internal coding is compliant with budgeting, Generally Accepted Accounting Principles (GAAP) and approval authority is accurate
• Solves problems within the scope of training
• Cross-trains others on areas of expertise
• Reconciles any prior balances on vendor invoices
• Processes invoices relating to inventory, repairs, utilities, sales taxes, corporate request, and customer refunds
• Processes specific Purchase Orders, receiving documents, and invoices related to production and inventory
• Ensures adherence to internal controls relating to accounting disbursements, approvals and three-way match invoices
• Upload invoices using Excel / Text Template and trouble shoot for missing and incorrect data
• Ensures vendor data is correct and accurate
• Independently verify ACH and wire banking information
• Expense Reports and P-card
• Monitor, apply for, and coordinate Business License, Weights & Measure Permits, Alarm Permits, Food and Health Permits etc.
• Executes functions that assist in maintaining a timely month end close
• Provides customer support to internal and external customers regarding payment activity, invoice status, and general ledger coding
• Uses MS Excel, Word, Outlook, and Dynamics365 to complete tasks including detailed analysis and system integrations
• Performs other duties as required by business and departmental requirements
• Perform routine tasks assigned

KEY RESULT AREAS:

• Vendor accounts reflect current, properly approved, and applied charges only
• Maintains a professional relationship with internal and external customers

REQUIRED EXPERIENCE:

• 1-3 years related disbursement experience, account reconciliations, and other administrative accounting functions preferred
• Experience with certain software:
  
  • MS Office Suite (Excel, Word, Outlook, and Teams) required
  • Dynamics 365, Symbeo, Ramp, and Concur preferred

EDUCATIONAL REQUIREMENTS

• Bachelor's Degree in Accounting or Business Administration preferred
• High School Diploma required.

REQUIRED LICENSES, CERTIFICATES, OR KNOWLEDGE:

• Strong attention to detail
• Knowledge of EDI processes
• Excellent customer service skills
• Able to perform as a team player
• Able to meet strict deadlines
• Good organizational skills
• Able to handle multiple tasks and large volumes

WORKING CONDITIONS:

• General office working conditions
• In-Office days Monday-Thursday required; Friday is an optional remote/work from home day
• Manual dexterity for computer keyboard use
• Occasional overtime work required throughout the year
• Overtime hours required during peak holiday periods

BUDGETARY RESPONSIBILITY:
This position has no direct budget accountability. However, through performance of its essential job duties, the Accounts Payable Analyst can impact company costs and profitability.

REPORTS TO THIS POSITION:
The Accounts Payable Analyst position has no full-time positions reporting to it