Job Description

The Accounts Payable Analyst is responsible for managing the accounts payable process and overseeing purchase order activities within the organization. This position plays a key role in ensuring the timely and accurate processing of invoices, payments, and purchase orders, while also maintaining strong vendor relationships and internal controls. The Accounts Payable Analyst collaborates closely with various departments to facilitate the procurement process and optimize financial operations.

Principal Duties and Responsibilities

• Vendor Relations: Communicate with vendors regarding invoice discrepancies, payment inquiries, and other account-related matters, fostering positive relationships and resolving issues promptly.
• Invoice Processing: Receive, review, and process vendor invoices accurately and efficiently, ensuring adherence to established policies and procedures.
• Payment Processing: Prepare and process payments to vendors via check, ACH, or electronic funds transfer, ensuring timely and accurate disbursements while maximizing cash flow efficiency.
• Expense Reconciliation: Reconcile vendor statements, resolve discrepancies, and maintain accurate records of accounts payable transactions, ensuring completeness and accuracy of financial data.
• Internal Controls: Implement and maintain effective internal controls over the accounts payable process, including segregation of duties, approval workflows, and documentation standards. Assist in maintaining vendor master data controls and participate in vendor verification procedures to mitigate fraud risk.
• Reporting and Analysis: Generate reports and provide analysis on accounts payable and purchase order activities, identifying trends, variances, and opportunities for process improvement.
• Compliance: Ensure compliance with company policies, procedures, vendor agreements, and payment terms.
• Systems Administration: Utilize accounting software and ERP systems to record, track, and manage accounts payable and purchase order transactions, maximizing system functionality and efficiency.
• Purchase Order Management: Create and maintain purchase orders in accordance with procurement guidelines, verifying accuracy of pricing, quantities, and terms.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 3-5 years of progressive accounts payable and purchase order management experience, preferably within a mid-sized or large organization.
• Knowledge of procurement processes and best practices, including purchase requisition workflows.
• Proficiency in using accounting software SAP S4 Hana and Microsoft Office applications, with advanced skills in Excel.
• Attention to detail and accuracy.
• Strong analytical and problem-solving skills, with the ability to reconcile discrepancies and resolve issues independently.
• Excellent communication and interpersonal skills, with the ability to interact professionally with vendors, colleagues, and management.
• Familiarity with internal controls and compliance requirements related to accounts payable and purchasing activities
• Hybrid-Two days in office (Tuesday & Wednesday)

Benefits

• Highly competitive compensation packages-82-90k+10% targeted annual bonus
• Comprehensive medical, dental, and vision insurance
• Matching 401(k) plan
• Yearly wellness stipend (gym membership or fitness classes)
• Generous holiday and vacation policy
• Parking pass included