Job Description

COOK SYSTEMS has an immediate need for a Accounts Payable Analyst

The Accounts Payable Analyst is responsible for data entry of invoices into our accounts payable sub-ledger. In addition to being directly responsible for the processing and analyzing of daily incoming invoices, the position includes preparing payment runs, managing the AP mailbox, calculating Sales & Use tax and assisting with special projects and additional duties as needed. Establishes and maintains strong relationships and communication with both our internal and external contacts. Provides efficient, effective problem solving and resolution. Special projects and tasks will be required as needed such as monthly reconciliation of critical vendor’s accounts, conference calls with vendors regarding issues and weekly updates to management regarding AP status. Manages critical vendors with a high level of support and detail to ensure accounts are kept current.

ESSENTIAL JOB FUNCTIONS:
Knowledgeable of all aspects of accounts payable
Responsible for setting up and maintaining vendor data in Oracle
Responsible for updating Oracle vendor database to correspond to vendor database maintained by our e-payable vendor, Comdata
Communicates with vendors on outstanding issues and inquiries
Works with the Accounts Payable peers to resolve outstanding items
Ensures payments are processed correctly and within terms to meet discount terms
Coordinates and initiates wire transfers and virtual card payments
Reviews the A/P aging report, investigates, and resolves outstanding items
Responsible for reporting 1099’s and W-2G
Avoid compliance-related penalties and ensure payment policies are met
Reviews purchase order and non-purchase order invoices for appropriate approval, coding, documentation, etc. and entering the invoices into Oracle either by purchase order or non-purchase order standards.
Reviews and addresses monthly vendor statements and receipt accruals for accuracy and resolve any outstanding discrepancies.
Engages in active problem solving and process improvement efforts.
Reviews coding of invoices for proper recording
Establishes and maintain positive vendor relationships
Collaborates with various departments to address and resolve accounts payable issues.

REQUIREMENTS:
Strong research, analytical and problem-solving skills
Knowledgeable of all aspects of accounts payable
Exceptional written and verbal communication skills
Superior math skills and strong attention to detail
Proven ability to interact with various departments across an organization
Comprehend the sense of urgency regarding critical vendors and payments
Strong sense of urgency with all work-related tasks
Ability to operate in a high-energy, high-intensity environment
Self-motivated and organized with good time management skills
Ability to multi-task with various projects
PC literate with experience with Microsoft Outlook, Word, and Excel
At least 5 years of experience in accounts payable
Experience with Oracle Accounts Payables
Strong MS Excel skills
High school diploma or GED (General Education Diploma) equivalence

Additional Details:

• Workplace Setting: Hybrid #LI-Hybrid
• Job Type: Contract
• Seniority Level: Mid-Senior Level
• Job Function: Accounting