Job Description

The Accounts Payable Specialist is responsible for managing the company’s vendor invoices and payments, ensuring all financial transactions are processed accurately and on time. This role involves reviewing and verifying invoices, maintaining vendor records, reconciling accounts, and assisting with month-end close processes.

Key Responsibilities

• Review and verify invoices and check requests for accuracy and proper authorization.

• Code invoices to appropriate general ledger accounts and cost centers.

• Enter and process invoices, expense reports, and payment requests in the accounting system.

• Reconcile vendor statements and resolve discrepancies in a timely manner.

• Prepare and process check runs, ACH payments, and wire transfers.

• Maintain organized and up-to-date vendor files and documentation.

• Communicate with vendors and internal departments to resolve billing or payment issues.

• Assist with month-end closing by providing AP reports and accrual information.

• Ensure compliance with company policies and internal controls.

• Support audits by providing necessary documentation and reports.

Qualifications

• 1–3 years of accounts payable

• Proficiency in Microsoft Excel and accounting software (e.g., NetSuite, QuickBooks, SAP, or similar).

• Excellent attention to detail, organization, and time management skills.

• Strong communication and problem-solving abilities.

• Ability to work independently and meet deadlines in a fast-paced environment.

Preferred Skills

• Experience with 3-way matching and purchase order systems.

• Familiarity with ERP systems and electronic payment platforms.

• Knowledge of 1099 processing and sales tax compliance.