Job Description
Accounts Payable Administrative Assistant
Department: Financial Services
Employment Type: Full Time
Location: Clinton - Community Drive. Building 1
Compensation: $17.89 / hour
Keep our mission moving by ensuring the details behind every payment are accurate, organized, and on time.
Schedule: Monday-Friday 8am-4pm
The Accounts Payable Administrative Assistant plays an important role in supporting the day-to-day operations of our Finance team by providing administrative and clerical support for accounts payable and vendor management processes. This position helps ensure invoices, payments, and vendor records are handled accurately and efficiently while serving as a helpful resource for vendor inquiries and internal coordination.
This is a great opportunity for someone who enjoys staying organized, working with numbers, and providing behind-the-scenes support that helps a mission-driven healthcare organization serve rural communities. If you take pride in accuracy, enjoy administrative work, and appreciate being part of a collaborative team, this role offers the opportunity to make a meaningful impact.
Key Responsibilities
- Provide administrative and clerical support to the Accounts Payable Department.
- Maintain vendor records and complete required compliance verifications.
- Process, scan, and organize invoices and payment documentation.
- Prepare and distribute vendor payments while maintaining accurate records.
- Respond to vendor inquiries and assist with resolving payment-related questions.
- Manage departmental mail and email communications.
- Support efficient daily department operations while maintaining reliable on-site attendance.
Requirements, Skills, Knowledge and Expertise
- High School/GED required
- Must be proficient in Microsoft Office applications, including Word, Excel, and Outlook, as required for the role
You'll be a great fit for this role if you:
- Enjoy working with numbers and have strong attention to detail.
- Stay organized and can effectively manage multiple administrative tasks.
- Communicate professionally with vendors and internal team members.
- Take pride in producing accurate, timely work.
- Thrive in a collaborative, mission-driven environment.
- Have an aptitude for working with numbers and assisting with accounting functions.
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