Job Description

Posting number: 2600440

Department: Financial Services Department

Division: Finance

Job classification: Associate Accounts Payable & Receivable Coordinator/Accounts Payable & Receivable Coordinator/Senior Accounts Payable & Receivable Coordinator

Posting type: Open

Categories: Clerical & Data Entry, Accounting and Finance, Records Management, Payroll/Benefits Administration, Audit, Financial Aid & Services

Summary

Join our team as an Associate AP & AR Coordinator, AP & AR Coordinator, or Senior AP & AR Coordinator and become a key player in driving financial excellence for El Paso County. These roles are part of a clear career progression series, giving you the opportunity to grow your skills and advance as you deepen your expertise. In this vital position, you’ll manage essential financial transactions, ensuring invoices and p-card payments are processed accurately for multiple entities. Your sharp attention to detail and strong command of accounting practices will help maintain precise, reliable records. If you bring exceptional communication, solid organizational skills, and confidence in Microsoft Office, we encourage you to apply. Step into a role where your expertise truly makes an impact. Join our supportive team and build your career with us!

Associate AP & AR Coordinator

Full Salary Range: $36,320.00 - $52,640.00 annually

Anticipated Hiring Rate: $44,630.56 annually

AP & AR Coordinator

Full Salary Range: $40,550.00 - $58,940.00 annually

Anticipated Hiring Rate: $48,131.20 annually

Senior AP & AR Coordinator

Full Salary Range: $44,910.00 - $65,130.00 annually

Anticipated Hiring Rate: $52,632.32 annually

This is an in-person position and is not eligible for remote work.

This position has an anticipated work schedule of Monday – Friday, 8:00am – 5:00pm, subject to change.

Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications.

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This position provides financial support to County departments and offices with a variety of financial duties, including departmental accounts payable or receivable, reconciling, and reporting. Uses a variety of State and County financial systems. This position is part of the Accounts Payable & Receivable Coordinator career progression series, which includes Associate Accounts Payable & Receivable Coordinator, Accounts Payable & Receivable Coordinator, and Senior Accounts Payable & Receivable Coordinator. An employee is eligible to advance to the next position within the series when the employee has met the criteria for advancement as notated within the job description and has received a recommendation from the Hiring Authority. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function.

Examples of duties

• Performs routine accounts payable or accounts receivable duties based on functional area assignment. Performs data entry into various County and State financial systems, ensuring accuracy.
• Identifies the types of payments received and credits the proper accounts; updates County and State financial systems and generates receipts as needed. Prepares deposits according to established procedures.
• Contacts clients and reviews needed documentation for proper payments.
• As assigned, assess fees to families receiving Health & Human Services assistance; monitors accounts for payments. Determines eligibility for new and ongoing H&HS assistance; monitors placements and court orders to ensure accuracy and timeline.
• Coordinates with departments and prepares documents for purchasing materials, labor, and services, ensuring accuracy of purchase orders and budget assignments.
• Prepares financial documents and forms, such as requisitions, purchase orders, and invoices; coordinates with appropriate staff and clients as needed.
• Organizes and verifies financial documents for accuracy; processes invoices for payment as needed.
• Reviews and reconciles encumbrances and expenditures as well as vendor and P-card statements as assigned.
• Conducts research in financial systems and reconciles accounts as needed.
• Provides financial reports according to departmental needs.
• Assists as needed with other areas to meet processing deadlines.
• Processes 1099 tax code information for vendor accounting.
• Provides administrative support as needed.
• Requests setup of address book vendors.
• Performs other duties as required.

Supervision Exercised: This classification does not have supervisory authority and requires no supervision or direction of others.

Supervision Received: Receives intermittent supervision. This classification normally performs the job by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor is expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.

Qualifications

Knowledge, Skills & Abilities

• Basic knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures.
• Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook.
• Ability to maintain confidentiality.
• Ability to communicate and work effectively with co-workers, other county personnel, other agencies, and the public. Ability to provide excellent customer service.
• Ability to efficiently plan, schedule, and organize.
• Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills.
• Maintain regular and punctual attendance.

Accounts Payable & Receivable Coordinator:

• Knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures.
• Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook.

Senior Accounts Payable & Receivable Coordinator:

• Working knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures.

Required Education & Experience

• High school diploma or equivalent education.

Accounts Payable & Receivable Coordinator:

• One year of related accounts payable or accounts receivable experience.
• Associate’s degree in a related field may substitute for the required experience.

Senior Accounts Payable & Receivable Coordinator:

• Two years of related accounts payable or accounts receivable experience.
• Associate’s degree in a related field may substitute for one year of the required experience.
• Bachelor’s degree in a related field may substitute for the required experience.

Preferred Education & Experience

• Associate’s degree in business, accounting, or related field.
• Accounts payable or accounts receivable experience in a government setting.

Associate Accounts Payable & Receivable Coordinator:

• One year of accounts payable, accounts receivable, or related experience.

Pre-Employment Requirements

• Must pass conditional post offer background investigation and drug screen.

Supplemental information

Duties are primarily performed in an office and remote work environment dependent upon Department discretion and business needs.

The classification specification above is intended to describe the general nature of work, key responsibilities, and minimum qualifications. Minimum qualifications reflect the baseline experience required for the classification. Departments may establish additional or preferred qualifications to address operational needs, assignment complexity, and specialized functions, provided such qualifications are job-related, consistent with the intent of the classification, and as approved by the Human Resources department. Specific job assignments, duties, education, experience, licenses/certifications, and working conditions may vary based on the department or office's needs and the requirements of the assigned position. Changes to this classification specification may only be made by the Human Resources Department.