Job Description

At Early Warning, we’ve powered and protected the U.S. financial system for over thirty years with cutting-edge solutions like Zelle®, Paze℠, and so much more. As a trusted name in payments, we partner with thousands of institutions to increase access to financial services and protect transactions for hundreds of millions of consumers and small businesses.

Positions located in Scottsdale, San Francisco, Chicago, or New York follow a hybrid work model to allow for a more collaborative working environment.

Candidates responding to this posting must independently possess the eligibility to work in the United States, for any employer, at the date of hire. This position is ineligible for employment Visa sponsorship.

Overall Purpose

The Accounts Payable (AP) Administrator will process the day-to-day accounts payable documents for multiple subsidiaries, ensuring accurate, timely, and compliant processing of financial transactions. This team member will process vendor invoices, execute payments, resolve invoicing issues, and maintain strong relationships with internal stakeholders and external vendors. The AP team serves as key partners within the accounting group, contributing to financial data integrity, process efficiency, and cross-functional support across the organization.

Essential Functions

• Process vendor invoices and payment requests within ERP systems, ensuring accurate coding, and proper approvals

• Manage invoice workflows, including purchase order (PO) matching and exception resolution, to ensure timely processing and assessment of payment terms

• Execute payment activities, including ACH, wire transfers, and weekly check runs, in accordance with company policies and internal controls. This includes company expense reimbursement.

• Maintain accurate AP subledger, aging reports, records and supporting documentation; perform vendor statement reconciliations as needed

• Maintain vendor relationships to resolve invoicing and payment discrepancies timely

• Preparation of monthly sales and use tax returns to support annual 1099 processing

• Ensure adherence to AP policies, procedures, and internal controls, supporting audit and compliance requirements

• Assists in monthly closings

• Identify and support opportunities for process automation

• Support the company’s commitment to protect the integrity and confidentiality of systems and data

Minimum Qualifications

• Associate degree in accounting or three years of equivalent accounts payable work experience

• Working knowledge of accounts payable software applications

• Strong data entry, analytical, problem solving and organizational skills

• Ability to understand and apply basic accounting principles relating to accounts payable

• Must be proficient in MS Office applications

• A strong work ethic and positive attitude, with excellent customer service and interpersonal skills

• Ability to analyze and evaluate procedures and work processes and to exercise appropriate judgment in establishing priorities, processes and work methods

• Strong sense of propriety concerning confidential matters

• Ability to work in a high volume fast paced environment; the ability to work independently and in a team environment

• Background and drug screen

Preferred Qualifications

• Bachelor’s degree in accounting, business, finance or related field

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow instructions and perform other related duties as assigned by their supervisor.

Physical Requirements

Working conditions consist of a normal office environment. Work is primarily sedentary and requires extensive use of a computer and involves sitting for periods of approximately four hours. Work may require occasional standing, walking, kneeling and reaching. Must be able to lift 10 pounds occasionally and/or negligible amount of force frequently. Requires visual acuity and dexterity to view, prepare, and manipulate documents and office equipment including personal computers. Requires the ability to communicate with internal and/or external customers.

Employee must be able to perform essential functions and physical requirements of position with or without reasonable accommodation.

The base pay scale for this position in:
Phoenix, AZ/ Chicago, IL / Washington, DC in USD per hour is: $28 - $33.

Additionally, candidates are eligible for a discretionary incentive plan and benefits.

This pay scale is subject to change and is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific candidate, which is always dependent on legitimate factors considered at the time of job offer. Early Warning Services takes into consideration a variety of factors when determining a competitive salary offer, including, but not limited to, the job scope, market rates and geographic location of a position, candidate’s education, experience, training, and specialized skills or certification(s) in relation to the job requirements and compared with internal equity (peers). The business actively supports and reviews wage equity to ensure that pay decisions are not based on gender, race, national origin, or any other protected classes.

Some of the Ways We Prioritize Your Health and Happiness

• Healthcare Coverage – Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.

• 401(k) Retirement Plan – Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.

• Paid Time Off – Flexible Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.

• 12 weeks of Paid Parental Leave

• Maven Family Planning – provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

And SO much more! We continue to enhance our program, so be sure to check our Benefits page herefor the latest. Our team can share more during the interview process!

Early Warning Services, LLC (“Early Warning”) considers for employment, hires, retains and promotes qualified candidates on the basis of ability, potential, and valid qualifications without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote equal employment opportunity and affirmative action, in accordance with all applicable federal, state, and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our employees.

Early Warning Services LLC is a proud participant in E-Verify, a federal program to help ensure a legal and authorized workforce. As part of our hiring process, we electronically verify the employment eligibility of all new hires through E-Verify. For more information on your rights and responsibilities under E-Verify please visit Home | E-Verify