Job Description

Major Responsibilities

1. Full-cycle AP Accounting and Month-end Close

• Manage full-cycle AP operations including invoice review, purchase order matching, receiving confirmation, AP posting, payment clearing, account adjustment and month-end closing activities.
• Process supplier invoices and AP accounting entries in accordance with company financial policies, tax requirements and accounting standards.
• Perform AP reconciliation, review open items and abnormal balances, and ensure AP subledger, accrual balances and general ledger records are accurate and consistent.

1. Invoice, PO and Goods Receipt Matching

• Review and reconcile supplier invoices, purchase orders and receiving reports to ensure invoice accuracy, completeness and proper approval before posting or payment.
• Follow up unmatched invoices, missing goods/service receipt confirmations and pending approvals with Procurement and business departments.
• Verify VAT invoice information and supporting documents to ensure invoice compliance and readiness for tax and audit review.

1. Employee Expense Review and Helios Management

• Review employee expense reimbursement claims in Helios, ensuring compliance with company policies, approval requirements, tax rules and supporting document standards.
• Review business entertainment, travel, training, marketing activities, employee welfare and other operating expense claims, and provide guidance to users on reimbursement requirements.
• Support continuous improvement of the expense review process, system settings and reimbursement templates to improve efficiency and control quality.

1. Payment Management and Cash Flow Support

• Review payment requests and supporting documents for domestic and overseas payments, ensuring proper approval, document completeness and compliance with finance, tax and foreign exchange requirements.
• Support payment file preparation, payment status tracking, payment clearing and vendor inquiry follow-up.
• Assist in preparing payment schedules and cash flow forecasts to support treasury planning and working capital management.

Qualifications

• Education: Bachelor degree or above in Finance, Accounting, Auditing or related discipline.
• Experience: Minimum 1 year of AP, expense management, AR or relevant finance experience. Strong internship experience may also be considered for outstanding graduates. Experience in a multinational company or manufacturing environment is preferred.
• Knowledge and Hard Skills: Good understanding of AP accounting, Procure-to-Pay process, invoice review, VAT invoice requirements, payment process, AP accruals, vendor reconciliation and month-end close. Hands-on experience with SAP, D365, BI, Helios and Excel is preferred.
• Behavioral Attributes: Strong ownership, attention to detail, internal control mindset, data analysis capability, cross-functional communication skills and ability to drive issue closure in a multi-entity and multi-system environment.

HOYA Group: Founded in 1941 in Tokyo, Japan, HOYA Corporation is a global technology and med-tech company and a leading supplier of innovative high-tech and medical products. HOYA’s divisions and business units research and develop products utilized in the healthcare and information technology fields. In the healthcare field, we provide medical device products such as eyeglasses, medical endoscopes, contact and intraocular lenses, orthopedic implants, surgical/therapeutic devices and medical device reprocessing and disinfection solutions. In the information technology field, we provide products such as optical lenses, photomasks and blanks used in the manufacturing process for semiconductor and LCD/OLED devices, text-to-speech, human resources and other software solutions and critical components for the mass memory and cloud storage industries. With over 150 offices and subsidiaries worldwide, HOYA currently employs a multinational workforce of 37,000 people.

HOYA Vision Care: As a global leader in optical technology, HOYA Vision Care is dedicated to providing innovative vision care solutions for every stage of a patient’s life. A steadfast partner to Eye Care Professionals around the world, it stands at the forefront of optical excellence. With a global presence, consisting of 43 laboratories and a growing team of 20,000 employees, HOYA Vision Care delivers innovative lenses and other vision care solutions to millions of people in 110 countries.

We focus on a better tomorrow, today. You can become part of our story. HOYA Vision Care is the place where you can act according to your strengths and evolve according to your aspirations. It’s a place where you can shape the way you work, guided by our CLEAR Values, and empowered by generations of expertise. You can get involved in our sustainability initiatives and choose to become a One Vision ambassador. You can give back the gift of sight to people all over the world by deciding to work with us.

We welcome people who challenge us to become better, who share our sense of purpose and who embrace growth so that our vision and mission align. We invite you to find out more, and together we can continue to provide vision for a lifetime.